Office Assistant 2, Central Office;

The Office of Mental Health (OMH) is recruiting for an Office Assistant 2, G-9, position in the Office of Financial Management, Consolidated Business Office Accounts Payable Unit.

The Consolidated Business Office (CBO) is responsible for consolidated cash management, vouchering, and payroll services for OMH Central Office and 24 OMH psychiatric facilities.

The incumbent of this position will be part of the Accounts Payable Unit of the Consolidated Business Office.

Specific duties may include, but are not limited to, the following:

• Maintain shared mailboxes in Outlook, by assigning, distributing and filing emails.
• Create, organize and maintain paper and electronic files including the scanning/faxing and photocopying of documents.
• Prepare and process vouchering transactions. This requires mathematical calculations and knowledge of the program area, and entry into the Statewide Financial System (SFS).
• Coordinate and review invoices, vouchers and payment transactions in SFS for OMH facilities.
• Review all invoices received for accuracy-Verify documentation needed for processing is complete.
• Operate office machines such as copiers, and computer printers and perform simple maintenance tasks.
• Accurately key data into various databases, software modules, Excel spreadsheets etc.
• Perform miscellaneous duties in support of the CBO mission as assigned.

Minimum Qualifications

Non-Competitive HELPS Opportunity: One year of clerical experience.

Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.