The Administrative Manager reports directly to the Vice President of Manhattan Public Housing Operations and exercises considerable latitude for independent judgment and decision-making.
Key responsibilities include:
- Oversee daily administrative operations of the Borough Office and ensure effective coordination of administrative support functions.
- Serve as the primary liaison to Human Resources, Learning and Development, and other Central Office departments regarding personnel, training, and administrative matters.
- Coordinate, track, and monitor all personnel actions, including appointments, promotions, transfers, separations, leaves, and other employee transactions.
- Supervise borough clerical staff and ensure consistent delivery of administrative services and support.
- Oversee the Borough Timekeeping Unit, ensuring accurate payroll processing, compliance, and timely resolution of timekeeping issues.
- Track mandatory staff training requirements, monitors completion status, follows up on outstanding training, and works with managers to ensure employees complete required training within established deadlines.
- Coordinate with the Learning and Development Department on training initiatives, staff development programs, and borough-wide learning requirements.
- Manage borough fleet administrative operations, including vehicle assignments, tracking, records maintenance, and coordination with relevant departments.
- Oversee the administration, reconciliation, and compliance of Borough-issued debit cards and related financial transactions.
- Coordinate and monitor seasonal employment applications, hiring processes, and related onboarding activities.
- Develop, implement, and monitor administrative procedures to improve operational efficiency, accountability, and compliance.
- Prepare reports, analyze administrative data, and provide recommendations to Borough leadership to support operational decision-making.
- Coordinate administrative support for emergency coordination, Borough COOP plan, special projects, and executive initiatives.
- Ensure compliance with NYCHA policies, procedures, personnel guidelines, and applicable City and Federal requirements.
- Perform other administrative and operational duties as assigned by the Vice President of MPHO.
Additional Information
- Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Manager to be considered.
2.
Interagency Transfers Into Nycha of Those Permanent in Title
ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE.
3.
Nycha
employees applying for transfer opportunity must have served a period of one year at current location and in current title and level (if applicable).
Nycha
provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS).
NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below: https://bit.ly/55aProgram Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.
Minimum Qualifications
- A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
- A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
- Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
- Strong leadership and supervisory experience.
- Budget and resource management.
- Experience with NYCHA Systems: Maximo, Kronos, Oracle, AS400, Siebel, Smartdata, Geotab, Workday and Microsoft Office.
- Excellent analytical, communication, and organizational skills.
- Ability to make independent decisions and manage multiple priorities.
- Prior experience as a Property Manager or Assistant Property Manager.
Residency Requirement
NYCHA has no residency requirements.
Additional Information
- Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Manager to be considered.
2.
Interagency Transfers Into Nycha of Those Permanent in Title
ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE.
3.
Nycha
employees applying for transfer opportunity must have served a period of one year at current location and in current title and level (if applicable).
Nycha
provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS).
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.