• Resume Builder
  • Jobs
  • Tools

    Cover Letter BuilderInterview Prep

    Explore

    Explore CareersSalary DataResume TemplatesResume Examples
  • Primary actions

    Post a JobCreate a local job listing and review applicantsJob posting pricingFlat-rate 15- and 30-day plans

    Learn more

    How it worksSee what happens after you publish a roleCompany profileBuild trust with a public employer pageEmployer HelpAnswers about posting, applicants, and payments

    Local hiring, made simpler

    Flat-rate job posts, map-based visibility, and tools built for local teams.

    Post a Job
  • Sign in

Products

  • Resume Builder
  • Turn your LinkedIn profile into a resume
  • Cover Letter Builder
  • Interview Prep
  • Jobs

Resources

  • Explore Careers
  • Resume Templates
  • Resume Examples
  • Salary Data
  • Data Sources

Company

  • About
  • Post a Job
  • Pricing
  • Help Center
  • Support
  • What's new
  • Contact

Legal

  • Privacy
  • Terms
  • Disclaimer
  • Refund
  • Accessibility
  • Data deletion

© 2026 Bespree. All rights reserved

Optional analytics

Allow Bespree to use Google Analytics, Vercel Analytics, and Meta Pixel to measure product usage, performance, and marketing. You can change this choice later. Privacy policy

SN

Administrative Specialist 1 (NY HELPS) - VID 228199

State of New York
Location
Albany, NY
Compensation
$59,204 - $87,034 / year
Employment type

How to apply

Source: New York State Jobs · Bespree is not the employer.

Need a resume for this application?

Tailor your resume for this job

Job description

Duties include but are not limited to:

  • Oversee administrative support to all Human Resources including customer focused coverage of incoming calls, and shared mailbox coordinator.
  • Serve as primary Program Administrator Liaison, Technical Representative, and FOIL coordinator.
  • Supervise Administrative Support Unit (ASU) team members.
  • Act as subject matter expert and lead administrator for Human Resources related records including several contact forms and SharePoint sites.
  • Oversee all agency wide HR communications, Human Resources procedures, and the annual review of agency policies.
  • Monitor reports and take necessary action. (hourly time sheets, BSC/OER contact lists, SFS reports)
  • Primary purchaser for HR for various division purchases and expenses, including reconciliation of PCard charges in SFS, determining appropriate purchase method, creating Requisitions in SFS, tracking Requisitions and POs in SFS to payment, reviewing weekly Finance Reports and reviewing and handling items in e-settlements weekly.
  • Primary for managing AskHR mailbox, respond or forward to appropriate staff for response, ensure all inquiries receive a response.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education.

**Administrative Specialist level requirements:

  • Administrative Specialist Trainee 1 (equated to SG-14): four years of required experience.
  • Administrative Specialist Trainee 2 (equated to SG-16): five years of required experience.
  • Administrative Specialist 1, SG-18: six years of required experience.

Required experience: Six years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.

Substitutions: Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; a doctorate may substitute for six years of specialized experience.

OR

Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4*, or 52.6 of the Civil Service Law.

*70.4 Transfer: Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.

PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of a two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.

Note:

In Order to Award the Proper Credit for Work

EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES.

If Any of This Experience Is Less Than Full Time You Must

INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Information

*There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.

Full-time
Date posted
Nov 02, 2026
Albany, NY 12242

How to apply

Source: New York State Jobs · Bespree is not the employer.

Need a resume for this application?

Tailor your resume for this job

Job description

Duties include but are not limited to:

  • Oversee administrative support to all Human Resources including customer focused coverage of incoming calls, and shared mailbox coordinator.
  • Serve as primary Program Administrator Liaison, Technical Representative, and FOIL coordinator.
  • Supervise Administrative Support Unit (ASU) team members.
  • Act as subject matter expert and lead administrator for Human Resources related records including several contact forms and SharePoint sites.
  • Oversee all agency wide HR communications, Human Resources procedures, and the annual review of agency policies.
  • Monitor reports and take necessary action. (hourly time sheets, BSC/OER contact lists, SFS reports)
  • Primary purchaser for HR for various division purchases and expenses, including reconciliation of PCard charges in SFS, determining appropriate purchase method, creating Requisitions in SFS, tracking Requisitions and POs in SFS to payment, reviewing weekly Finance Reports and reviewing and handling items in e-settlements weekly.
  • Primary for managing AskHR mailbox, respond or forward to appropriate staff for response, ensure all inquiries receive a response.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education.

**Administrative Specialist level requirements:

  • Administrative Specialist Trainee 1 (equated to SG-14): four years of required experience.
  • Administrative Specialist Trainee 2 (equated to SG-16): five years of required experience.
  • Administrative Specialist 1, SG-18: six years of required experience.

Required experience: Six years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.

Substitutions: Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; a doctorate may substitute for six years of specialized experience.

OR

Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4*, or 52.6 of the Civil Service Law.

*70.4 Transfer: Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.

PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of a two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.

Note:

In Order to Award the Proper Credit for Work

EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES.

If Any of This Experience Is Less Than Full Time You Must

INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Information

*There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

New York State is an equal opportunity employer. It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation and other terms and conditions of employment without discrimination.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.