BOB- Administrative Manager

Civil Service Title- Administrative Manager 3 (Managerial) * IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE IN DOT, OR BE REACHABLE ON DOT'S PROMOTIONAL LIST.

Serves as an Administrative Manager within the Capital Design and Construction, Roadway Bridges group, overseeing the overall operation of an office performing complex and critical fiscal and bookkeeping work. Identifies, analyzes, and prepares reports in designated areas, and performs professional tasks to assist with the capital budget process. Prepares budget exercises for the group, compiles and reconciles the capital plan, and tracks capital funding utilizing projects in FMS2, FMS3, PWA schedules, and CCR summary sheets. Reviews and assists group staff in preparing Certificates to Proceed (CP) for projects and navigating the amendment process. Monitors project expenditures by checking CPMS, and maintains a manual log for projects not yet processed in CPMS. Performs data analysis to create charts and updates spreadsheets regularly. Maintains comprehensive office files, including tracking contract end dates for all agreements. Responds to ad-hoc and scheduled reporting requests, such as the annual GASB 49 update, LL63, while ensuring accurate record-keeping. Prepares and handles correspondence on behalf of the Executive Director. May supervise and train less experienced staff. Performs other related duties as required.

Preferred Skills Ability to communicate effectively in verbal and written form. Knowledge of Microsoft Office, Word, Excel, and Knowledge of FMS2 and FMS3. Work Location 55 WATER ST, MANHATTAN, 10041 Hours 35 All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID#

• No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/do

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

Ability to communicate effectively in verbal and written form.

Knowledge of Microsoft Office, Word, Excel, and Knowledge of FMS2 and FMS3.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply online at nyc.gov/studentloans or nyc.gov/dcas.

Other reasons you should work for us: Benefits: City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. Additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund.

A public sector defined benefit pension plan with steady monthly payments in retirement.

College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program. Access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.