Civil Service Title- ADMINISTRATIVE BUSINESS PROMOTION COORDINATOR (NON MGRL).
TITLE, OR REACHABLE ON THE CIVIL SERVICE LIST.
The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Director of Expense Budget, this position will play a key role in managing and tracking the Division’s expense contracts, procurement activities, and associated budget processes.
Responsibilities will include but are not limited to: *Monitor the Division’s Expense Contract and Procurement programs. *Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers. *Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense. *Ensure proper execution of funding requests, including preparation and submission of budget modifications. *Prepare requisitions, contract encumbrances and task order registrations *Prepare documents using agency and citywide systems FMS and PASSPort *Complete Financials, Budget allocations, and launch PO in PASSPort. *Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions. *Develop and implement tools and processes for effective budget tracking, monitoring, and analysis. *Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs. *Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget. *Perform related duties and special projects as assigned.
*Proficient in FMS2, FMS3, and Passport *Knowledge of the NYC budget process and OTPS tracking *Experience with purchase requisitions and invoice processing *Familiar with NYC procurement rules, M/WBE, and preferred vendors *Skilled in vendor coordination and internal collaboration *Strong in Excel and Microsoft Office tools *Experience with grant-funded budgets and compliance *Excellent organizational, analytical, and communication skills *WORK LOCATION 55 WATER ST, MANHATTAN, 10041 *HOURS/SHIFT M-F/35 HRS/8:00AM to 4:00PM *TO APPLY All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID#
Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.
*Proficient in FMS2, FMS3, and Passport *Knowledge of the NYC budget process and OTPS tracking *Experience with purchase requisitions and invoice processing *Familiar with NYC procurement rules, M/WBE, and preferred vendors *Skilled in vendor coordination and internal collaboration *Strong in Excel and Microsoft Office tools *Experience with grant-funded budgets and compliance *Excellent organizational, analytical, and communication skills
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply online at nyc.gov/studentloans or nyc.gov/dcas. Other reasons you should work for us: *Benefits: City employees are entitled to unmatched benefits such as: -a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. -additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. -a public sector defined benefit pension plan with steady monthly payments in retirement. -College savings plan -Commuter Benefits (Pre-Tax) -a tax-deferred savings program and -access to robust Wellness Programs that offer resources and opportunities you can enjoy as a city employee *Work From Home Policy: Depending on your position, you may be able to work for up to two days during the week from home. *35-hour base work week. *Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC’s 4 East River Bridges – Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists. *This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program*