Business Officer 1

The Business Officer 1(BO1) is responsible for assisting the Business Officer 2(BO2) in the overall management of the Cost & Fiscal Services Office. This BO1 will assist in the oversight of tasks related to the procurement including accounts payable, the purchasing, receiving, contract management. The BO1 will also have high level security access to bank account and credit account management sites. The BO1 will be responsible for direct supervision of the LIDDSO Fleet management supervisor. Thus, the officer will provide oversight of fleet management operations. The BO1 will assist in coordinating assignments for the office staff to complete tasks in the agency mailroom. The BO1 will assist in the completion of agency specific reports and/or audits by securing necessary information from the appropriate source. The BO1 will have access to the New York Statewide Financial System (SFS) to process approvals and run analytical reports. The BO1 will assist in overall Non-Personal Spending (NPS) budget management.

Performs, coordinates, and monitors facility business office activities; and assists in planning and administering support service operations.

• Assists in managing financial resources and accounts, which may include the preparation and administration of the facility’s annual budget and financial plan.
• Conducts financial analyses and makes recommendations based on findings.
• Identifies spending trends, differences between actual and projected spending, and the reasons for such; and prepares cost projections and spending plans.
• Reviews and tracks expenditures; and prepares and evaluates financial data and reports to ensure compliance with applicable requirements.
• Assists in the development of budget requests; reviews budget proposals; discusses and clarifies information with facility managers; and prepares budget recommendations, estimates, and justifications.
• Researches and provides recommendations on vendors and cost-effective measures for acquiring goods, equipment, and services; and may meet with vendors and contractors to discuss potential purchases and negotiate pricing.
• Monitors inventory levels; reviews and approves purchase requests; advises on acquisition sources and requirements; and identifies and resolves discrepancies.
• Participates in, coordinates, and/or oversees contract and grant administration activities and procurement processes; reviews and evaluates financial documents and proposals; and monitors and approves payments and reports.
• Monitors contract performance through observations, cost reviews, and meetings with program staff.
• Participates in coordinating, evaluating, and overseeing the modification, repair, improvement, and furnishing of facility-owned and leased space, including required maintenance and other services provided by contract or facility staff.
• Provides technical assistance, guidance, and training to facility staff on business office policies and procedures.

May represent the business office at meetings to present fiscal information and concerns; participate on committees and workgroups; assist in the development of business office policies and procedures; and perform the full range of supervisory duties for administrative support staff.

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Minimum Qualifications

Open Competitive:

Business Officer Trainee 1:

Four years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.

Business Officer Trainee 2:

Five years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.

Business Officer 1:

Six years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.

Substitution:

An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Transfer:

Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

55 B/C QUALIFICATIONS:

• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)
• Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.