Chief of Staff, Facilities Management and Construction

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies — what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

Facilities Management & Construction (FMC) manages, operates, and maintains 55 City-owned buildings throughout the five boroughs, working to provide clean, safe, and energy efficient space for the tenants in these public buildings. FMC is dedicated to both the daily maintenance of the public buildings, managed by Building Services, Fire & Life Safety, and other critical field staff, as well as to long-term renovation and rehabilitation projects, which are managed by a dedicated staff of architects, engineers, and other professional technical experts. FMC also oversees the daily operations of all elevators across the DCAS public buildings portfolio.

The Chief of Staff (COS) for FMC, will report directly to the Deputy Commissioner and serve on the senior leadership team to provide executive and strategic direction for the management of FMC’s 1000+ workforce.

In addition, the selected candidate will provide the Deputy Commissioner with administrative, operational and policy support pertaining to the execution of the agency’s top priorities.

Responsibilities include, but are not limited to:

• Serve as the FMC internal point of contact for interagency communication and coordination with the Office of the Commissioner and other Lines of Service, as needed.
• Ensure all communications are answered in a timely fashion and all deadlines are met for the Deputy Commissioner.
• Attend meetings with and on behalf of the Deputy Commissioner and take appropriate follow-up actions.
• Support the Deputy Commissioner in providing strategic vision, oversight, and management of internal operations, while advising on priorities, opportunities and challenges.
• Identify process inefficiencies, automate workflows, and facilitate change management and internal communications.
• Ensure the Line of Service’s internal operations align with DCAS’s mission/core values and are compliant with applicable federal, state, and local laws and regulations.
• Maintain and update LOS strategic plans, with special attention paid to data and analytics relevant to the Mayor’s Office Management Report (MMR).
• Serve as the Line of Service Point of Contact for interagency initiatives and city-wide efforts, including communications with the Deputy Mayor and OMB.
• Oversee the LOS HR Business Partners, providing strategic oversight into the unit’s recruiting pipeline. This may include providing support with candidate screenings, as well as ensuring compliance with HR and OMB hiring guidelines.
• Work with the LOS HR Business Partners to address and resolve any and all personnel matters as they arise, including civil service appointments, disciplinary items, and/or conflict resolution.
• Tackle high-priority, ad hoc projects from leadership—ranging from internal priorities to strategic shifts.

To Apply: Please go to www.nyc.gov/careers and search for Job ID #782376. For current City employees please go to www.nyc.gov/ess and log into Employee Self Service.

No Phone

CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.

Note:

Only Those Candidates Under Consideration Will Be

CONTACTED.

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time experience of a nature to qualify for the duties of the position, at least 18 months of which must have been in an administrative, managerial or executive capacity or supervising personnel performing activities related to the duties of the position; or
• Education and/or experience equivalent to "1" above. However, all candidates must have the 18 months of administrative, managerial, executive or supervisory experience described in "1" above.

Preferred Skills

• Organized and detailed oriented
• Experience preparing executive level correspondence and reports
• Experience presenting complex information to key senior level stakeholders
• Demonstrated strong interpersonal skills
• Must possess excellent verbal and written communication skills
• Strong computer technical skills
• Demonstrated strong oral and written communication skills including the ability to communicate effectively both internally and externally to the organization
• Ability to analyze complex problems and identify logical solutions
• Ability to work independently

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.