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Contract Management Specialist 1/Trainee 1/Trainee 2 (NY HELPS)

State of New York
Location
Albany, NY
Compensation
$53,764 - $85,138 / year

How to apply

View application instructions on StateJobsNY
State vacancy ID
228417
Application deadline
November 20, 2026

Date shown in New York time. Confirm application timing on the official posting.

Application instructions

Candidates should email a resume and cover letter to hr@nysif.com, indicating the vacancy post number in the subject line of email.

Confirm the deadline and all requirements on the official posting before applying.

Source: New York State Jobs · Bespree is not the employer.

Need a resume for this application?

Tailor your resume for this job

Job description

Duties Description:

Contract Management Specialist 1/Trainee 1 / 2, will be responsible for independently handling all aspects of the contract/purchase processes from inception to completion.

Responsibilities include, but are not limited to:

  • Procurement solicitations such as RFPs/IFBs/Sole Source/Preferred Source
  • Discretionary purchases
  • Utilizing OGS State contracts
  • Seeking price quotes
  • Contract negotiations with vendors
  • Processing requisitions and purchase orders
  • Collaborating with various Business Units to obtain goods or services
  • Monitoring contact terms and expiration dates
  • Liaison between A/P staff and vendors to ensure all components are in place

to pay invoices in a timely manner

  • Preparing official memos for Executive
  • Other duties as assigned

Minimum Qualifications

For appointment via NY HELPS:

  • Contract Management Specialist Tr 1: Four years of experience* managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
  • Contract Management Specialist Tr 2: Five years of experience* managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
  • Contract Management Specialist 1: Six years of experience* managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
  • Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; J.D. may substitute for six years of specialized experience.

For competitive appointment:

  • List appointment: Reachable on current Civil Service eligible list for this title.
  • Transfer: Current New York State employee with one year of permanent competitive class service in a title eligible for transfer under Section 70.1 or Section 52.6 of Civil Service Law. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Eligible titles include, but are not limited to Admnv Specialist 1/Trainee 1/2, Human Resources Specialist 1/ Trainee 1/2, Program Aide.

For 55b/55c Program appointment:

  • This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the 55b/c Recruitment Resources Center.

Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.

Nysif

is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications.

Additional Information

For candidates new to NYS, the starting salary for this position will be the bottom of the range displayed and is not subject to negotiation. For candidates that are current NYS employees, salaries are calculated in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

Fringe Benefits:

  • Competitive compensation
  • Future career growth potential
  • Open and supportive team-based environment
  • Plentiful vacation, personal, and sick time off
  • Paid state and federal holidays
  • Affordable health insurance plans
  • Dental and vision benefits provided at no additional cost
  • Retirement options
  • Public Student Loan Forgiveness (PSLF)
  • Possibility of telecommuting, flextime, and Alternative Work Schedules (AWS)

NY HELPS Program:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

About NYSIF:

For more information about NYSIF, including our mission, commitment to diversity, equity, and inclusion, and efforts to fulfill Executive Order 31, please visit www.nysif.com.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.

Employment type
Full-time
Date posted
Nov 05, 2026
15 Computer Drive West, Albany, NY 12205

How to apply

View application instructions on StateJobsNY
State vacancy ID
228417
Application deadline
November 20, 2026

Date shown in New York time. Confirm application timing on the official posting.

Application instructions

Candidates should email a resume and cover letter to hr@nysif.com, indicating the vacancy post number in the subject line of email.

Confirm the deadline and all requirements on the official posting before applying.

Source: New York State Jobs · Bespree is not the employer.

Need a resume for this application?

Tailor your resume for this job

Job description

Duties Description:

Contract Management Specialist 1/Trainee 1 / 2, will be responsible for independently handling all aspects of the contract/purchase processes from inception to completion.

Responsibilities include, but are not limited to:

  • Procurement solicitations such as RFPs/IFBs/Sole Source/Preferred Source
  • Discretionary purchases
  • Utilizing OGS State contracts
  • Seeking price quotes
  • Contract negotiations with vendors
  • Processing requisitions and purchase orders
  • Collaborating with various Business Units to obtain goods or services
  • Monitoring contact terms and expiration dates
  • Liaison between A/P staff and vendors to ensure all components are in place

to pay invoices in a timely manner

  • Preparing official memos for Executive
  • Other duties as assigned

Minimum Qualifications

For appointment via NY HELPS:

  • Contract Management Specialist Tr 1: Four years of experience* managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
  • Contract Management Specialist Tr 2: Five years of experience* managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
  • Contract Management Specialist 1: Six years of experience* managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
  • Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; J.D. may substitute for six years of specialized experience.

For competitive appointment:

  • List appointment: Reachable on current Civil Service eligible list for this title.
  • Transfer: Current New York State employee with one year of permanent competitive class service in a title eligible for transfer under Section 70.1 or Section 52.6 of Civil Service Law. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Eligible titles include, but are not limited to Admnv Specialist 1/Trainee 1/2, Human Resources Specialist 1/ Trainee 1/2, Program Aide.

For 55b/55c Program appointment:

  • This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the 55b/c Recruitment Resources Center.

Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.

Nysif

is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications.

Additional Information

For candidates new to NYS, the starting salary for this position will be the bottom of the range displayed and is not subject to negotiation. For candidates that are current NYS employees, salaries are calculated in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

Fringe Benefits:

  • Competitive compensation
  • Future career growth potential
  • Open and supportive team-based environment
  • Plentiful vacation, personal, and sick time off
  • Paid state and federal holidays
  • Affordable health insurance plans
  • Dental and vision benefits provided at no additional cost
  • Retirement options
  • Public Student Loan Forgiveness (PSLF)
  • Possibility of telecommuting, flextime, and Alternative Work Schedules (AWS)

NY HELPS Program:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

About NYSIF:

For more information about NYSIF, including our mission, commitment to diversity, equity, and inclusion, and efforts to fulfill Executive Order 31, please visit www.nysif.com.

New York State is an equal opportunity employer. It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation and other terms and conditions of employment without discrimination.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.