Deputy Agency Chief Contracting Officer

The New York City Employees’ Retirement System seeks a Deputy Agency Chief Contracting Officer. The Deputy Agency Chief Contracting Officer (ACCO), under the direction of the General Counsel, with broad latitude for independent and un-reviewed judgment, action and decision-making, will be responsible for directing and managing agency procurement functions in accordance with the New York City Charter and Procurement Policy Board Rules (PPB). Responsibilities include, but are not limited to: Key Responsibilities

• Draft and update agency procurement policy
• Ensure comprehensive training and supervision of procurement staff
• Liaison between Procurement and Legal to ensure Legal receives all info needed to draft and negotiate contracts
• Liaison between Procurement and business units to ensure procurement needs are met
• Assist with vendor communication and development of Scope of Work and/or Statement of Work
• Participate in Procurement and Contract Management software project
• Assess compliance with Procurement Policies and Procedures Board (PPB) Rules and city contracting and procurement best practices and suggest improvements/implement changes
• Advise on the most efficient methods of procurement, assist in the development of specifications to minimize cycle times, operating costs, and ensure continuity of operations
• Advise executives and staff as needed on all procurement matters, Local Laws, City administrative requirements, and Procurement Policies and Procedures Board (PPB) rules regarding purchasing/contracting operation; standard operating procedures; disseminate alerts and updates in procurement-related laws
• Track all contracts to ensure timely and proper review, approval and registration
• Direct the timely performance of audits of contracts and purchasing procedures to ensure optimal efficiency and compliance
• Run and analyze data reports on volume and processing time of work and implement business processes to minimize transaction time where necessary
• Draft and edit intricate and significant solicitation documents

Minimum Qualifications

• A baccalaureate degree from an accredited college in economics, finance, accounting, business or public administration, auditing, statistics, mathematics, actuarial science, data analysis, information technology, information security, communications, project management, management science, operations research, organizational behavior, industrial psychology, psychology, sociology, human resources, political science, urban studies, public relations, or a related field, or a juris doctor degree from an accredited law school, and four years of satisfactory full-time experience implementing the provisions of a retirement plan, or four years of satisfactory full-time experience in a related field that would support the work of implementing the provisions of a retirement plan. 18 months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• An associate degree from an accredited college and six years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
• A satisfactory equivalent combination of education and experience. However, all candidates must possess at least 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above and have high school graduation or evidence of having passed an examination for a high school equivalency diploma.

Preferred Skills

• This position requires confidence, independent action, initiative, a sense of urgency, and the ability to make decisions and take responsibility for them. A well-suited candidate can react and adjust quickly to changing conditions and come up with practical ideas for dealing with them. Must be a collaborator who is pragmatic and focused.
• Ability to demonstrate knowledge of procurement lifecycle from requisition through contract close-out across all procurement methodologies
• Excellent written and verbal communications skills
• Effective problem-solving skills, and the ability to prioritize, manage time, and engage in multiple tasks in a fast-paced environment
• Excellent analytical, interpersonal, and organizational skills
• Excellent attention to detail and organization
• Ability to recognize and adjust to change
• Collaborative nature while remaining action-oriented
• Must have an in-depth knowledge of the City’s procurement policies and rules as well as knowledge of federal and state grant procurement requirements.
• Experience collaborating with internal stakeholders
• NYC Certified procurement professional

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.