Director, Fiscal Services

Important Note:

Candidates Must Have a Permanent Administrative Staff

ANALYST CIVIL SERVICE TITLE OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

Please Include Your Employee Identification Number

(EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s The Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Financial Management is responsible for monitoring and controlling the agency’s finances. This includes the development and management of annual expenses and capital budgets, accounts payable, travel requests, and other payments. The division also includes the Assigned Counsel Plan (ACP) Payments Unit, which is responsible for processing payment vouchers for 18-b attorneys and experts.

The Fiscal Services Unit seeks a dynamic and experienced individual to serve as Director of Fiscal Services. The ideal candidate will oversee daily activities related to accounts payable, employee reimbursements, the Imprest Fund, and agency travel.

Reporting to the Assistant Commissioner of Financial Management, the selected candidate’s duties and responsibilities will include, but not be limited to the following:

• Manage and prioritize the daily operations of the Fiscal Services Unit.
• Oversee the Fiscal Services Unit in their day-to-day invoice review and payment voucher work.
• Direct imprest fund, personal reimbursement, and out-of-town travel processes including bank account reconciliations.
• Provide financial reports for Executive staff, to inform them of their business decisions.
• Represent the agency in matters involving the Comptroller's office and other oversights.
• Act as the subject matter expert related to all Comptroller Directives, Prompt Payment Guidelines, and other fiscal requirements.
• Develop, implement, and maintain systems, procedures, and policies to ensure efficiency, accuracy, and adherence to internal controls.
• Lead the unit’s integration and implementation of the citywide PASSPort application.
• Help administrative partners and division managers resolve any vendor payment issues.
• Train and coach employees to enhance their understanding, performance, and career growth.

Additional Information: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• 5+ years of supervisory experience in a financial capacity.
• Expert knowledge of fiscal functions in Financial Management System (FMS) and Infoadvantage reporting.
• Working knowledge of receipt, invoice and payment functions in the city-wide PASSPort system.
• Expert knowledge of Comptroller's Directives and other accounting guidance and requirements.
• Excellent written and verbal communication skills.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.