Executive Assistant to the Administrator, Assigned Counsel Plan

ABOUT THE OFFICE: Pursuant to Article 18-B of the County Law, the Assigned Counsel Plan (ACP), in consultation with the Presiding Justices of the First and Second Appellate Divisions, has been providing quality legal services to indigent people since

• All services provided by ACP are funded by the New York State Office of Indigent Legal Services (ILS) and the City of New York through the Mayor’s Office of Criminal Justice (MOCJ). ACP provides compensation to private attorneys representing indigent clients charged with criminal offenses. Attorneys are assigned matters by the ACP when a conflict exists prohibiting the institutional providers from providing representation.

About the Role:

The Assigned Counsel Plan is seeking a detail-oriented individual with excellent communication and organizational skills to serve as an Executive Assistant to the Administrator of the Assigned Counsel Plan for the First and Second Department. The Executive Assistant’s duties will span a range of responsibilities including scheduling, correspondence, meeting preparation and participation, research, and other key office functions and administrative tasks. The ideal candidate should be able to work in a fast-paced environment, effectively manage initiatives and multiple projects simultaneously, think critically, digest and interpret information quickly as well as have excellent communication and writing skills in this highly visible role.

The Executive Assistant will:

• Manage an active calendar of appointments and prioritize conflicting needs.
• Monitor telephone calls, mail, and email messages.
• Prepare agendas, briefings, summaries, meetings for documents, and correspondence that may be confidential.
• Provide briefings to the Administrator in preparation for internal and external meetings and activities.
• Expeditiously handle incoming issues and proactively track priorities and follow up items.
• Attend meetings and take notes for distribution to staff.
• Oversee day-to-day office operations, such as ensuring the Administrator has read and signed key correspondence.
• Provide a bridge for smooth communication between the Administrator, ACP staff, panel members, and all internal and external stakeholders.
• Perform other duties as requested by the Administrator.

The Executive Assistant role is both challenging and exciting, providing an introduction to key indigent defense issues and stakeholders involved in the Criminal Justice system.

Please Submit Your Resume and Cover Letter Explaining Your

Interest in the Position

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Bachelor’s Degree preferred.
• Demonstrated understanding of and experience with New York City courts and government operations.
• Excellent organizational, time-management, interpersonal, and writing skills, including the ability to take initiative, problem solve, prioritize, work independently and as part of a team in a fast-paced environment.
• Ability to maintain confidentiality of work-related information and materials.
• Attention to detail and the ability to balance multiple projects and deadlines.
• Flexibility and willingness to work on a wide range of topics and projects.
• Proficiency with Microsoft Office Suite.
• Interest in criminal defense and the New York City courts strongly preferred.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.