Executive Assistant to the Chief of Staff

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for staff, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledge experts.

The DOC seeks to recruit an Executive Assistant who will provide high-level administrative and strategic support to the Chief of Staff (CoS). Serving as a trusted partner to the CoS, this role will operate with discretion, sound judgment, and professionalism and enhance leadership effectiveness and driving operational excellence. The position requires discretion, sound judgment, operational awareness, and the ability to manage complex, fast-paced environments with professionalism and efficiency.

Key Responsibilities: -Provide direct support to the CoS, managing complex calendars, priorities, and competing demands while ensuring alignment with agency initiatives and executive priorities.

-Coordinate high-level meetings, briefings, and executive engagements, ensuring the CoS is well-prepared with relevant materials, background information, and strategic context.

-Draft, review, and edit correspondence, presentations, reports, and briefing documents on behalf of the CoS.

-Conduct policy research and analysis on correctional operations, legislative matters, and agency initiatives to inform executive decision-making and strategic planning.

-Assist with the development, review, and tracking of internal policies, directives, and procedural updates to ensure alignment with agency priorities and applicable regulations.

-Support the CoS in managing cross-divisional initiatives and special projects by tracking milestones, coordinating stakeholders, and monitoring progress to ensure timely completion.

-Prepare analytical summaries, briefing notes, and policy memoranda to support executive leadership discussions and operational planning.

-Manage sensitive and confidential information with the highest level of discretion.

-Screen and prioritize inquiries, escalating critical matters as appropriate.

-Assist in preparing materials for executive presentations, board updates, and leadership meetings.

-Ensure proper documentation, filing, and record-keeping practices are maintained.

-Monitor action items and follow-ups from executive meetings to ensure accountability and timely execution of assignments.

Minimum Qualifications

Qualification Requirements

• A baccalaureate degree from an accredited college, and four years of full-time experience in corrections, social work, psychology, law, public administration, law enforcement, or a related field providing direct services to an inmate or detention population within a correctional or related facility, at least one (1) year of which must have been in a responsible supervisory, administrative or consultative capacity; or
• A high school diploma or evidence of having passed a high school equivalency examination and six (6) years of full-time experience as described above; or
• Education and/or experience equivalent to "1" or "2" above. Service as an inmate in correctional or related facility may be substituted for a portion of the required experience up to a maximum of two years on a year for year basis. A graduate degree from an accredited college or university with a major in social work, psychology, law, criminal justice or public administration which includes a field placement performing duties as described above, may be substituted for up to one year of full-time experience as described in "1" above. However, all candidates must have at least two years of full-time experience as described in "1" above, at least one year of which must have been in a supervisory, administrative or consultative capacity.

Preferred Skills

-Ability to obtain and organize sensitive information and maintain a high level of confidentiality on all matters.

-Experience in a high-paced environment, with the ability to manage information and distribute appropriately.

-Excellent writing, communication, interpersonal, problem-solving and organizational skills -Ability to communicate highly complex information clearly and succinctly, both orally and in writing -Ability to adapt to rapid change, multi-task, and meet restrictive deadlines -Ability to work with diverse groups, as part of a team and/or independently -Advanced proficiency in MS Office (Excel, Word, Outlook)

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.