Health Information Management Administrator 1

Supervises, directs, and evaluates the activities of Health Information Management Technicians 1 and 2 and clerical support staff.

Manages and oversees the day-to-day operations of a health information management program in a facility to ensure compliance with local, State, and federal guidelines and laws.

• Coordinates, administers, and assists with the implementation of new and/or upgraded electronic health record systems; monitors facility and health recordkeeping staff utilization; and recommends systems enhancements to technical and clinical staff.
• Analyzes, monitors, and oversees the review, maintenance, and use of health records for completeness and accuracy.
• Performs privacy and security risk assessments of health record-keeping systems; and consults with appropriate facility staff for resolution.
• Resolves issues regarding diagnostic codes for laboratory agencies and Medicaid and Medicare reimbursements.
• Prepares for, coordinates, and participates in regulatory agency surveys of health records maintenance and use.
• Oversees health records storage and retention systems and programs.

Directs and implements health record information policy and health information management initiatives, and ensures adherence to changing State and federal laws, standards, and regulations.

• Revises and updates health information policy manuals and health records from creation through destruction in accordance with State Archive and Records Administration.
• Serves as Health Insurance Portability and Accountability Act (HIPAA) liaison to facility staff, external third parties, and outside agencies; coordinates and implements HIPAA privacy regulations; and reviews, revises, and disseminates facility policy, procedures, and guidelines regarding protected health information.
• Heads or participates on committees regarding clinical and administrative policies and procedures governing health records and pertaining to health information; and addresses issues raised by committees.

Performs the full range of supervisory duties for Health Information Management Technicians.

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Minimum Qualifications

Open Competitive:

Current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or Registered Health Information Management Technician with two years of post-college experience.

Transfer:

Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.