Hiring Plan Director

*** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE COMMUNITY RELATIONS SPECIALIST, REACHABLE ON THE CIVIL SERVICE LIST OR ELIGIBLE UNDER THE 55A PROGRAM. *** DOT is seeking a Hiring Plan Director to manage the Hiring Plan Unit, which provides complex agency-wide services to over 6,000 employees.

Reporting directly to the Deputy Director of Personnel, the candidate will serve as a part of the Personnel management team working closely with Divisions, Budget, Department of Citywide Administration Services (DCAS), and Office of Management and Budget (OMB) to administer the review, processing, and implementation of all new hire and promotion actions as well as the Personnel Action Request (PAR) submission process to OMB.

The candidate will ensure that all personnel actions conform to oversight guidelines. The candidate will track new hire and promotion Personnel Requests Forms (PRF) actions, Job Openings/Job Offers in NYCAPS; lead the training of unit staff and agency-wide personnel coordinators/liaisons on current NYCAPS procedures and internal systems; oversee the preparation of spreadsheets detailing/summarizing personnel actions for presentations to Executive staff.

Perform various duties utilizing PMS, PRISE and CHRMS. Direct administrative activities pertaining to the implementation of approved new hire and promotional personnel actions; run CHRMS canned queries as requested.

Develop standardized Human Resources monthly reports.

Participate in new/enhance functionality and perform user acceptance testing for existing internal systems.

Lead/participate in special Human Resource projects on various databases and statistical reports to be used by Senior Executives for management control and planning.

Including the developing research format, collecting data, formulating results and creating reports and charts; perform related managerial duties as required.

Minimum Qualifications

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and four years of satisfactory, full-time community liaison, community organization or community relations experience, at least two years of which must have been in a broad administrative or policy-making capacity with responsibility for planning, organizing, coordinating, developing, evaluating and/or administering a large community service program or activity; or
• A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and eight years of satisfactory, full-time experience as described in "1" above, at least two years of which must have been in a broad administrative or policy-making capacity with responsibilities as described in "1" above; or
• Education and/or experience equivalent to "1" or "2" above. Undergraduate education above the high school level may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, at the rate of 30 semester credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 4 years. Graduate education beyond the baccalaureate degree may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, on the basis of 30 graduate credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 2 years. However, all candidates must possess a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and two years of full-time experience in a broad administrative or policy-making capacity with responsibilities as described in "1" above.

Preferred Skills

Preference will be given to candidate who has a familiarity with PRISE and PMS. Experience navigating NYCAPS and producing CHRMS reports is desired; as well as an understanding of the Job Opening process and roles. Strong computer skills, particularly Excel and Word is also desired. Excellent verbal, written and communication skills are a plus.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss it with the agency representative at the time of interview.