Law Department Document Specialist (LDDS) or LDDS Trainee 1 (NY HELPS) - CLAIMS (NYC)

• Type and proofread a variety of legal work for assigned attorneys including orders, decisions, memoranda, opinions, jury changes, motions, subpoenas, and deposition transcripts.
• Enter and store documents on computer, enter and retrieve specific data for reports, case tracking system, and other databases.
• Collate, serve, and file other legal papers.
• Maintain dockets and/or other filing systems.
• Obtain documents from client agencies.
• Respond to inquiries from the public.
• Maintain logs and other records regarding document preparation.
• Complete documents as directed by attorneys.
• Perform general office duties as assigned, such as phone duties, copying, faxing, routine correspondence, scheduling meetings, etc.
• Perform other duties and ad hoc tasks as necessary or assigned.

Minimum Qualifications

Ny Helps:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Qualifications:

• LAW DEPARTMENT SPECIALIST (CSEA, SG-9, current starting salary $42,641, job rate $52,413): 18 months of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.
• LAW DEPARTMENT SPECIALIST TRAINEE 1 (CSEA, NS ~ equivalent to SG-6, current starting salary $36,232, job rate $44,828): There are no minimum requirements to be eligible for consideration. Trainees are required to complete an 18-month traineeship and mandatory coursework to advance to the full LDDS, SG-9.

Other Ways to Qualify:

Current State Employees: Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website:

https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/.

NOTE: Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered into the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024, and June 11,

• You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective June 12, 2025 or later will be addressed with a subsequent cover-in.

OR

55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, the candidate must be enrolled in the Civil Service 55b/c program and meet the minimum qualifications listed above.