Legal Assistant

The Agency You’ll Join: The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With: The Mayor's Advisory Committee on the Judiciary (“Committee”) recruits and encourages highly qualified persons to serve as judges of the Criminal, Family, or, on an interim basis, the Civil Court in New York City. The Committee fully investigates, screens, and nominates candidates for judicial appointments to the Mayor, and fully vets and makes recommendations on incumbent judges seeking reappointment.

The Problems You’ll Solve:

• Manage schedules, set up meetings, edit and format documents, and complete paperwork.
• Maintain contact lists and files, screen calls, communication facility issues, and order supplies for the office.
• Screen and process files for Executive Director review.
• Compile and prepare applicant files for Committee review.
• Assist in the redaction and preparation of documents for Committee review.
• Assist with proofreading and locating files and documents.
• Type, proofread, and format documents, including memoranda and briefings.
• Prepare spreadsheets and PowerPoint presentations.
• Track, draft, and respond to correspondence and review legal documents.
• Communicate effectively with all staff, both verbally and in writing.
• Prepare Committee meeting calendars.
• Perform related administrative and clerical tasks assigned.

About You:

• You can handle sensitive and confidential matters and respond as required.
• You have excellent organizational and creative problem-solving skills, which are essential.
• You are detail-oriented with the ability to follow directions and apply proper policies, procedures, and guidelines.
• You are proficient in Microsoft Office (Word, Excel, PowerPoint, and Access).
• You can learn, update, and edit existing applications, and quickly learn and use various computer systems.
• You have outstanding organizational, time-management, and multi-tasking skills.
• You have excellent written, verbal, and interpersonal skills.
• You can take initiative, prioritize duties, work independently, and work well under pressure.

Minimum Required Qualifications:

• Bachelor’s Degree required.
• 3+ years of experience.

Minimum Qualifications

• Do you have a baccalaureate degree from an accredited college or university?
• Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?
• Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?
• Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?

Preferred Skills

• Ability to work independently with frequent interruptions, manage deadlines, and adapt to changes in workflow.
• Strong attention to detail.
• Ability to interact and communicate verbally and in writing with all levels of staff, applicants, court representatives, and members of the public.
• Notary Public or willingness to become a Notary Public.
• Secretarial/administrative experience.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.