Maintenance Supervisor 2

The Maintenance Supervisor 2 is responsible for the supervision, coordination and

technical support of new construction, maintenance, repair, renovation, and

alteration required for the facilities to which they are assigned; to include utility and

mechanical systems as well as buildings and grounds. The Maintenance

Supervisor 2 will also be required to be perform skilled and semiskilled duties within the maintenance series. Incumbents of this position are considered essential personnel.

The position performs responsibilities in accordance with all current and amended,

DMNA policies and procedures, federal and state statutes, and where applicable,

the collective bargaining agreement (CBA) and requirements of the National Guard

Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and

supporting regulations. The Maintenance Supervisor 2 may report to state and/or

federal supervisory personnel, and in some cases may be responsible for multiple

facilities.

Specifically, duties may include, but are not limited to the following:

• Work comfortably in a team oriented atmosphere with civilian and military

personnel, as well as demonstrate independence and self-motivation.

• Communicate with staff and supervisors in a clear and concise manner.
• Responsible for overseeing work performed by contractors to include

monitoring and inspecting their work activities in order to ensure compliance

with contract specifications and plans.

• Plan, supervise and provide technical direction, hands on assistance and

instruction to subordinate staff.

• Provide assistance in the development of Standard Operating Procedures

(SOPs) for specific locations and/or facilities.

• Provide input for the annual budget projections and project completions;

manage assigned maintenance funding.

• Administer purchasing requirements for assigned facilities in coordination with

DMNA Budget and Finance Purchasing Unit (MNBF).

• Reconcile all purchasing and travel records through the Statewide Financial

System (SFS).

• Utilize all computer software required for agency operations.
• Coordinate with State Human Resources (MNHS) regarding hiring, counseling,

discipline and other personnel related matters.

• Where applicable, coordinate non-military use contracts and activities with

DMNA Facilities and Engineering Directorate (MNFE) to ensure the proper

utilization of space and timely processing of agreements.

• Maintain a work order program in accordance with established policies.
• Review energy consumption at each facility and provide recommendation for

conservation upgrades or procedural changes.

• Performs general grounds maintenance tasks.
• Regularly attend meetings at various locations.
• Attends and completes additional training as required.
• Will be required to supervise staff.
• Periodic overtime may be required.
• Regular travel will be required using various modes of transportation to include

driving, trains, and air travel.

• Performs other duties as assigned.

Job Requirements:

• Working knowledge of computer software utilized in support of facility

operations -- specifically Microsoft Office Word and Excel; experience using

databases.

• Working knowledge of applicable Federal, State and local facility and building

codes, health and safety standards and other applicable rules and regulations.

• Working knowledge of safety standards and procedures.
• Working knowledge of skilled and semi-skilled trades.
• Ability to read and interpret facility and grounds plans, specifications, manuals

and blueprints.

• Ability to perform standard arithmetic computations in order to address the size

and scale of various project details, and calculate quantity of materials and

labor required for completion.

• Ability to get along with and interact well with different groups of people, including co-workers, management, both Federal and State personnel and the public utilizing the facility.
• Ability to perform routine repairs and maintenance on equipment and facility structures.
• Ability to work comfortably at heights in accordance with requirements.
• Ability to push, pull, lift and carry heavy objects and equipment (50+ lbs).
• Ability to work outside in various temperatures and inclement weather for extended periods of time.
• Incumbents of this position are considered essential personnel.
• Ability to operate a motor vehicle, other motorized equipment and a variety of construction equipment.
• Ability to train and supervise subordinates.
• Demonstrate reliability and trustworthiness.
• Ability to read and write in English
• Must have good verbal and written communication skills; be able to prepare documents in a clear and concise manner.
• Other duties as assigned.

Additional Preferred Skills:

• Working knowledge of agency policies, standards, responsibilities and procedures for the operations, administration and maintenance of DMNA facilities.
• Working knowledge of New York State personnel policies and procedures.
• Working knowledge of New York State labor agreements and employee and labor relation’s policies and procedures.
• Familiarity with the Federal/State MCA.
• Experience working with SFS and other applicable databases.

Minimum Qualifications

Two (2) years of permanent experience as a Maintenance Supervisor 1 (or similar title), SG-14 or higher salary grade in operations and maintenance to include full-time direct supervision of two (2) or more employees.

OR

Four (4) years of permanent experience in a maintenance title series as an SG-12 or higher salary grade to include experience supervising two (2) or more employees, on at least three (3) large scale projects (such as office construction, HVAC installation, space renovations, etc.).

OR

Three (3) years of full-time experience supervising workers in the maintenance and operation of a physical plant; or in building renovation or construction. *

AND

Must be at least 18 years old and have a High School Diploma or GED.

Must be able to read and write in English.

Must be able to work comfortably at heights such as climbing ladders, working on scaffolds, platforms and lifts.

Must be able to push, pull, lift and carry heavy objects and equipment (50+ lbs).

Must be able to work in confined spaces in accordance with requirements.

Must be able to work outside in various temperatures and inclement weather for extended periods of time.

Must possess a valid driver's license to operate a motor vehicle in the State of New York.

Must report any changes to supervisory chain and State Human Resources (MNHS).

May also be required to acquire and maintain a military driver’s license to operate military vehicles and equipment in accordance with NGB standards to include medical evaluation requirements – current and as amended.

Must have working knowledge of Microsoft Office Suite – MSWord and Excel.

Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS, GFEBS and the Statewide Learning Management System (SLMS) and/or other computer training as related to duty assignments. Should related regulations, procedures and requirements change, additional training and/or certifications may be required.

In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness.

Minimally a National Agency Check with Inquiry (NACI) will be completed – dependent on current regulation, a SECRET or other clearance may be required.

• Other combinations of education and work experience, including military, may be considered with a minimum combined total of six (6) years of experience where at least three (3) included full-time supervision supervising workers in the maintenance and operation of a physical plant; or in building renovation or construction. Candidate must demonstrate direct relevance to the job duty requirements noted above.

At all times, employees MUST maintain minimum standards in accordance with current agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination.

NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described.

Standards cannot and do not include all of the work that might be appropriately performed by the incumbent.

The minimum qualifications above are those which were required for appointment at the time the Position Standards were written.

Please contact State Human Resources Directorate for any further information regarding the position requirements.