Maintenance Supervisor 4

Working under the general supervision of the facility manager/supervisor, the Maintenance Supervisor 4 is responsible for the supervision, coordination and technical direction for maintenance, repair, renovation, new construction and alterations for the entire facility. This includes utility and mechanical systems as well as buildings and grounds. The Maintenance Supervisor 4 must be able to meet the requirements of and perform skilled and semiskilled duties of the maintenance unit. Incumbents of this position are considered essential personnel.

As the top maintenance supervisor position at a DMNA location with responsibility for the operation of a building maintenance program the duties of a Maintenance Supervisor 4 are extensive and complex because of the incumbent's responsibility for a maintenance program of significantly greater size and variety with a larger staff consisting of skilled, semiskilled and relatively unskilled positions usually in the building, electrical and mechanical trades.

As the top maintenance supervisor position at a DMNA location, the Maintenance Supervisor 4’s responsibilities are extensive and multifaceted. They are responsible for the maintenance program of significantly larger and diverse facilities with a large number of staff consisting of skilled, semiskilled and relatively unskilled positions usually in the building, electrical and mechanical trades.

Relationships with the supervisor(s) are characterized by such activities as recommending maintenance projects, improvements to operating procedures, discussions of maintenance and scheduling problems and recommending possible solutions and providing periodic written and oral reports on maintenance activities. Incumbents consult with and provide advice to administrators on the feasibility, costs and materials and labor requirements of proposed maintenance projects. Incumbents have periodic oversight and interaction with contractors in monitoring and inspecting their activities to ensure conformance to contract specifications and plans.

Responsibilities include activities such as recommending maintenance projects, improving operating procedures, discussing maintenance and scheduling problems and suggesting possible solutions, and providing periodic written and oral reports on maintenance activities. Incumbents consult with and provide advice to administrators on the feasibility, cost, material and labor requirements of proposed maintenance projects. They have periodic oversight and interaction with contractors and monitor and inspect their activities to ensure conformance to contract plans and specifications.

Incumbents supervise subordinate maintenance staff by establishing work priorities, improving and enforcing work schedules, providing technical direction, assistance and instruction, enforcing applicable rules, standards and policies, and by coordinating the various activities performed by the staff.

The position performs responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the collective bargaining agreement (CBA) and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The Maintenance Supervisor 4 may report to state and/or federal supervisory personnel, and in some cases may be responsible for multiple facilities.

Specifically, duties may include, but are not limited to the following:

• Work comfortably in a team-oriented atmosphere with civilian and military personnel as well as exercise independence.
• Communicate with supervisors clearly and concisely concerning maintenance projects, improvements to operating procedures, discussions of maintenance and scheduling problems including possible solutions, and provide periodic reports on maintenance activities.
• Responsible for communicating with and overseeing work performed by contractors; by monitoring and inspecting their work activities to ensure compliance with contract specifications and plans.
• Provide daily oversight and supervision of the operations and maintenance unit to include establishing work priorities, developing work schedules, implementing applicable rules, standards and policies, evaluating performance and coordinating the various activities performed by the staff or contractors.
• Provide assistance in the development of Standard Operating Procedures (SOPs).
• Provide input for the annual budget and manage assigned funding; handle the administration of purchasing for assigned facilities in coordination with the purchasing unit; and ensure all State finance procedures are adhered to for buying, traveling and other budgetary matters.
• Coordinate with State Human Resources (MNHS) for hiring, counseling, discipline and other personnel related matters.
• Maintain a work order program in accordance with established policies, which include preventive maintenance, rehabilitation of mechanical and structural systems, grounds maintenance, facility repairs and alterations, other applicable projects and all in-house self-help projects to be completed by the staff or contractors.
• Will perform supervisory duties at assigned facility/s including but not limited to training, direct supervision, and assist in performance evaluations of subordinate staff.
• Maintain local records and ensure proper follow-up on actions and projects.
• Experience working with the Statewide Financial System (SFS) and other applicable databases.
• Periodic overtime may be required.
• Periodic travel may be required to other facilities; to attend training; or other requirements related to duties as needed.
• Performs other job duties as assigned.

Job Requirements

• Working knowledge of personnel and labor policies and procedures; preferably background within New York State public service and/or working in a union environment.
• Working knowledge of appropriate code regulations and standards such as plumbing and electrical code regulations and fire and safety codes.
• Working knowledge of Heating, Ventilation and Air Conditioning (HVAC) systems.
• Working knowledge of the principles of effective supervision.
• Proficiency with Microsoft Office Suite; specifically, MS Word and Excel.
• Experience working with databases; preferably related to the management of facilities and maintenance operations.
• Ability to use appropriate tools, machines, equipment and materials of the building, electrical and mechanical trades in a safe, effective and efficient manner.
• Ability to read and interpret facilities and grounds plans, specifications, manuals and blueprints.
• Ability to make standard arithmetic computations to size and locate various details of the work; and to calculate the quantity and cost of materials and labor required to complete a project.
• Ability to work comfortably at heights such as climbing ladders, working on scaffolds, platforms and lifts.
• Ability to push, pull, lift and carry heavy objects and equipment (50+ lbs.).
• Ability to work in confined spaces in accordance with requirements.
• Ability to work outside in various temperatures and inclement weather for extended periods of time.
• Incumbents of this position are considered essential personnel.
• Ability to follow written and verbal directions, ensure follow through on assignments and seek assistance or report concerns when needed.
• Ability to analyze project needs and communicate the same to supervisor and staff as needed.
• Ability to train, coach, mentor and supervise subordinates. Ability to delegate project and work assignments in a clear and concise manner.
• Ability to plan and schedule work.
• Ability to work independently or with other individuals in a project/team setting.
• Ability to get along with and interact well with different groups of people, including co-workers, management, both Federal and State personnel and the public utilizing the facility.
• Familiarity with the Federal/State Master Cooperative Agreement (MCA). (Preferred).
• Experience working with various database systems, preferably experience working with the Statewide Financial System (SFS).
• Good verbal communication skills along with an ability to prepare written material in a clear and concise manner.
• Ability to read and write in English.
• Demonstrate reliability and trustworthiness.

Minimum Qualifications

Two (2) years of experience as a permanent state salary grade (SG)-18 or higher salary grade in facilities operations and maintenance, engineering, physical plant operations or similar title series and direct supervision of four (4) or more employees while in the qualifying job title;

OR

Six (6) years permanent experience as an SG-14 or higher salary grade in which duties include facilities operations and maintenance, engineering, physical plant operations or similar title series and experience supervising six (6) or more employees directly or on at least three (3) large scale projects while in the qualifying job title;

OR

An associate’s degree or higher from a regionally accredited college or university in a related field of study and eight (8) years full time experience in complete charge of operations and facility staff of a large and/or complex facility or physical plant. *

AND

Must be at least 18 years old and have a High School Diploma or GED.

Must be able to work comfortably at heights such as climbing ladders, working on scaffolds, platforms and lifts.

Must be able to push, pull, lift and carry heavy objects and equipment (50+ lbs).

Must be able to work in confined spaces in accordance with requirements.

Must be able to work outside in various temperatures and inclement weather for extended periods of time.

Must possess a valid driver's license to operate a motor vehicle in the State of New York. Must report any changes to the supervisory chain and State Human Resources (MNHS). May also be required to acquire and maintain a military driver’s license to operate military vehicles and equipment in accordance with NGB standards to include medical evaluation requirements – current and as amended.

Must have working knowledge of Microsoft Office Suite – MSWord and Excel.

Must be able to read and write in English.

Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS, GFEBS and the Statewide Learning Management System (SLMS) and/or other computer training as related to duty assignments.**

In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET or other clearance may be required.

• Other combinations of education and work experience, including military, may be considered with a minimum combined total of ten (10) full-time years of experience where at least six (6) included comparable supervision. The candidate must demonstrate direct relevance to meet the job duty requirements noted above.

** Should related regulations, procedures and requirements change, additional training and/or certifications may be required.

At all times, the employee MUST maintain minimum standards in accordance with current, and as amended, agency, statutory and NGB requirements and directives; failure to do so will subject the individual to disciplinary action, including possible termination.

NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Management for any further information regarding the position requirements.