Office Assistant 1 Stores/Mail (NY HELPS)

This position is in the Administrative Services Bureau.

Duties:

• Perform various maintenance duties to ensure the overall facility operations are maintained to meet health and safety standards.
• Monitor incoming work requests and provide professional and timely responses.
• Perform routine repairs and maintenance on equipment and facility structures.
• Evaluate immediate needs and prioritize work to maintain daily workflow based on operational needs.
• Take temperature readings in offices and surrounding areas.
• Assess the need for ordering supplies, materials, and equipment based on inventory levels.
• Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures.
• Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.
• Perform routine processing activities, including checking forms for completeness and accuracy.
• Set up conference rooms for meetings and events.
• Minor appliance repair/maintenance.
• Mount bulletin and dry-erase boards.
• Minor furniture assembly/repair.
• Plan or assist in the layout and cleanliness of storage areas. Keep shelves and stock clean, neat, and in proper place.
• Assist with furniture delivery and placement.
• Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.
• Process outgoing mail by inserting letters into envelopes, sealing envelopes, and applying correct postage.
• Move and arrange heavy office equipment as needed.
• Occasionally move and arrange heavy office equipment as needed
• The position requires the use of various mail processing equipment such as, but not limited to, printers, copiers, sorters, inserters, postage machines, scanners, labelers, binding equipment, etc. Additionally, the position requires use of pallet jacks, dollies, and other material handling equipment.
• Performs other duties as assigned.

Qualifications

• Ability to push, pull, lift and carry heavy objects and equipment (50+ lbs).
• Demonstrate reliability and trustworthiness.
• Ability to work independently or with other individuals in a project/team setting in accordance with supervisory guidance and direction.
• Ability to get along with and interact well with different groups of people, including co-workers, management, and the public utilizing the facility.
• Incumbents of this position are considered essential personnel.

*This position requires the use of various mail processing equipment, such as, but not limited to, printers, copiers, sorters, inserters, postage machines, scanners, labelers, binding equipment, etc. Additionally, the position requires the use of pallet jacks, dollies, and other material handling equipment. Must have the ability to push, pull, lift, and carry heavy objects and equipment (50+ lbs.).

Preferred Qualifications: Demonstrate reliability and trustworthiness. Ability to work independently or with other individuals in a project/team setting in accordance with supervisory guidance and direction. Ability to get along with and interact well with different groups of people, including co-workers, management, and the public. Good verbal and written communication skills.

Minimum Qualifications

Ny Helps:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Qualifications:

There are no minimum qualifications.

Other Ways to Qualify:

Reachable on the Department of Civil Service Eligible list for Beginning Office Assistant.

OR

Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

OR

55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above.

*Positions located in New York City receive an additional $4,000 downstate adjustment location pay annually.