Office Assistant 2

Positiion Description:

The Office Assistant 2 performs a variety of clerical support to meet the requirements of Staten Island, PSES, Safety and Departments. The Office Assistant 2 will perform data entry; mail supply and inventory functions; keyboarding and other documentation tasks as needed.

Primary Duties and Responsibilities

include, but not limited to:

• Provide back up to other OA2s within PSES Safety Departments statewide.
• Assist in the filing of statewide ITM reports.
• Provide back up for the statewide PSES invoice filing and tracking system.
• Manage and process the Identification Card system for various districts within OPWDD.
• Answer questions for and provide information to various parties regarding agency activities, transactions and procedures.
• Operate various communication systems such as telephones and computers and keep records of such communications.
• Answer phones, develop and complete forms, assist customers, create or assist in the preparation of reports, charts, and other related activities.
• Maintain, update and correct records and files.
• File, update, and complete work order submissions
• Receive, screen and review various documents and/or forms.
• Establish new files by coding and numbering forms, creating folders and compiling relevant material.
• Take notes and write up the meeting minutes, from any meeting, as needed.
• Maintain various listings for staffing purposes.
• Maintaining records of all Safety Officers and notifying them when Training is needed.

Preferred Requirements:

Ability to work effectively with the Department.

• Ability to work independently.
• Previous experience in duties referenced above.
• Ability to effectively communicate in a professional manner both verbally and in writing.
• Strong background in applicable software applications such as Microsoft Word and Excel and agency databases.
• Reliability as evidenced by a review of time and attendance records.

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Minimum Qualifications

Promotion:

One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.

Open Competitive:

One year of clerical experience.

Competitive:

You must be reachable for appointment on the current Civil Service eligible list used for filling this title.

Transfer:

Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.