PRIMARY DUTIES AND RESPONSIBILITIES but not limited to:
- Will provide clerical assistance to all staff, which includes typing, data entry, filing, scanning, copying and mailing.
- Provide visitors with information and direct them accordingly
- Will assist the other HR Staff with projects and tasks when needed.
- Answer phone calls and direct callers to the appropriate party; taking messages when needed
- Process, sort, and route incoming and outgoing mail
- Will assist with the copying and correlating all documents needed for interviews, audits, and processing
- Will assist with typing all template letters and other correspondences for leaves, workers’ compensation, health insurance, onboarding, etc.
- Will answer phones and cover receptionist window as necessary.
- Will assist with interviews as necessary.
- Coordinate and schedule appointments and meetings
- Design clerical processing procedures.
- Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
- Review forms and applications and make appropriate determinations.
- Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available.
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Minimum Qualifications
Promotion:
One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
Open Competitive:
One year of clerical experience.
Competitive:
You must be reachable for appointment on the current Civil Service eligible list used for filling this title.
Transfer:
Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.
New York State is an equal opportunity employer. It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation and other terms and conditions of employment without discrimination.
About employer
New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.