Part-Time Receptionist Personnel Management and Administration

TASK FORCE: Personnel Management and Administration JOB TITLE: One (1) Part-Time Receptionist CONTROL CODE: PMA-27-01 The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of more than 90 City agencies and entities.

Personnel Management & Administration (PMA) is OMB’s central services department. It is responsible for designing, developing and implementing programs to meet the needs of OMB personnel and for providing timely and efficient services to OMB employees.

Job Description:

The duties of the position include the following activities:

• Provide receptionist services to the 6th and 7th Floors.
• Responsible for receiving and announcing all visitors to the appropriate OMB personnel.
• Answer, screen, and forward incoming phone calls to the appropriate OMB personnel.
• Manage OMB’s conference rooms.
• Responsible for following OMB’s security policy on admitting both OMB employees and outside visitors.
• Provide administrative support for PMA staff including, answering telephones, scheduling meetings, coordinating calendars, drafting, editing, and formatting all means of communication, maintaining and organizing records and files, tracking and responding to correspondence and other administrative support needs.
• Performs special projects as requested.

Qualifications / Requirements:

A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered.

Receptionist ($25+/hour, Commensurate with experience): Associate Degree preferred; or High School Diploma and 3+ years of related administrative and secretarial experience. Receptionist 17 – 24 hours per week Proficiency in Microsoft Office Suite Must have great Customer Service Skills

Minimum Qualifications

Assignment Level I

• Ability to type at a minimum of 45 words per minute, after accounting for errors.
• Ability to line up, center and accurately type statistical tables and charts, within a reasonable period of time.
• Graduation from a senior high school or equivalent.

Assignment Level II

• Five years experience in a responsible secretarial position which includes formatting of correspondence, reports, statistical charts and records, one year of which must have been in a position of experience which includes determining formatting decisions for extremely complex reports, charts and statistical tables.
• Ability to type at a minimum net speed of 55 words per minute (after accounting for errors).
• Graduation from a senior high school or equivalent.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.