Payment Analyst

Important Note:

Only Candidates Who Have a Permanent Accountant Civil

SERVICE TITLE OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE MAY BE CONSIDERED FOR AN INTERVIEW.

PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE YOUR PERMANENT CIVIL SERVICE TITLE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Financial Management is responsible for monitoring and controlling the agency’s finances. This includes the development and management of annual expenses and capital budgets, accounts payable, travel requests, and other payments. The division also includes the Assigned Counsel Plan (ACP) Payments Unit, which is responsible for processing payment vouchers for 18-b attorneys and experts.

The Financial Management division is seeking an experienced, well-organized and detail-oriented Payment Analyst, who will report to the Supervisor of Financial Services. With exemplary professionalism and customer service, the selected candidate will perform various financial and accounting functions in compliance with Comptroller Directives, City, and Agency policies and guidelines. The duties and responsibilities will include, but not be limited to:

• Review and process payments to assigned accounts including expenses and revenue payments.
• Ensure invoices are paid promptly and in adherence to Comptroller directives, City policies and Contract Terms and Conditions.
• Perform monthly and year-end accounting closing procedures in accordance with NYC Directives.
• Review and apply the appropriate Financial Management System (FMS) approvals (L3/5) to payment vouchers.
• Communicate, coordinate and resolve payment issues with vendors, DOF divisions and other stakeholders.
• Prepare journal vouchers and other technical accounting documents as needed in FMS.
• Responsible for Agency Out of Town Travel and FMS Security Officer.
• Perform other duties and projects as assigned.

Additional Information: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

Minimum Qualifications

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or
• A valid New York State Certified Public Accountant license.

To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant

• Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

Preferred Skills

• High proficiency in Microsoft Excel, Word and Outlook.
• High proficiency in processing vouchers in FMS.
• Familiarity with Comptroller Directives and other City governance related to accounts payable and Imprest Fund guidelines.
• Familiarity with the City procurement system PASSPort, invoice processing, browse contract.
• Proficient knowledge of accounts payable functions in the City Financial Management System (FMS).
• Strong organization and communication skills.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.