Payroll Supervisor

In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Administrative Manager or have taken the most recent Administrative Manager civil service exam and be reachable for appointment from the resulting list.

With an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.8 million older New Yorkers, the NYC Department for the Aging is deeply committed to helping older adults age in their homes and creating a community-care approach that reflects a model age-inclusive city.

The Office of Human Resources (OHR) is responsible for the agency's human capital administration, which includes employment and recruitment, human resources, civil service administration, employee and labor relations, training and professional development, timekeeping & payroll, employee benefit programs, performance management, employee recognition, agency-wide events, and partnering with citywide and oversight agencies to facilitate the agency's workforce management business needs.

The Office of Human Resources (OHR) seeks a dynamic and highly motivated individual to serve as the Payroll Supervisor within the Payroll Unit. The Payroll Supervisor will report to the Senior Director of Payroll and Timekeeping and assist in supporting and executing Payroll functions. The selected individual will be knowledgeable in the City's Payroll policies and procedures, recurring increment payments, and help to ensure that NYC Aging is in compliance with all applicable civil service laws, employment laws and collective bargaining agreements. The Payroll Supervisor duties and responsibilities will include but not be limited to the following:

• Supervise and train Payroll staff and monitor daily unit operations. Ensure quality assurance and payroll procedures are adhered to and provide resolution for payroll issues to staff as needed while ensuring compliance with established internal and external policies and deadlines.
• Monitor and audit all authorized payroll and personnel transactions in PMS/NYCAPS to ensure accurate and timely payment of salaries and differentials. This includes reviewing personnel actions such as appointments, promotions, title changes, resignations, retirements, and terminations.
• Assist Senior Director with the oversight of contractual increases and additions-to-gross (ATG) payments and the agency’s Motor Vehicle and Parking Fringe Benefits procedures.
• Ensure accurate bi-weekly payroll; and coordinate submission of all required payroll forms, including Payroll Certification, one-time payments, stop payments, undistributed checks, and supplementary payroll.
• Administer the review of payroll reports such as the 160, 161, 700, and 320 reports, and ensure all related reports are monitored on a regular basis.
• Direct the managerial lump-sum payment process to ensure accuracy, timely submission to the Comptroller’s Office, and timely processing at the agency level.
• Maintain an effective internal control system to ensure compliance with directives, policies, and procedures issued by oversight agencies such as DCAS, OPA, the Comptroller’s Office, and Labor Relations.
• Serve as the agency Security Officer for NYCAPS, PMS, and CHRMS; and monitor disbursements and garnishments to ensure compliance with federal and state wage and hour laws.
• Assist NYC Aging employees with ESS functions such as Direct Deposit, the College Savings Program, and Commuter Benefits enrollment.
• Provide a high-level of customer service to NYC Aging employees and investigate payroll discrepancies.
• Perform related assignments and special projects, as deemed necessary.

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Minimum of three years experience in payroll processes using citywide HR platforms (PMS, RMDS, CHRMS, Pi, Remedy, NYCAPS, PRISE).
• Strong knowledge of City personnel policies and procedures, including collective bargaining, negotiations, and payroll regulations.
• Excellent interpersonal skills with the ability to work effectively with staff at all levels; demonstrated experience in conflict resolution.
• Proficient in MS Word, Excel, and PowerPoint.
• Demonstrated strong work ethic and ability to manage multiple priorities in a fast-paced environment.
• Self motivated, takes initiative and highly analytical and detailed oriented.
• Strong verbal and written communication skills.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

Only permanent Administrative Manager employees and those in an equivalent permanent title (e.g., Administrative Staff Analyst) are eligible to apply.