Posting Coordinator, Bureau of Human Resources and Labor Relations

The Bureau of Human Resources and Labor Relations is seeking to hire a HR Posting Coordinator to join its team to support and enhance the agency's recruitment efforts. The Posting Coordinator plays a critical role in ensuring job vacancy notices are drafted in the NYCAPS system and approved for public viewing on the city's job site in a timely manner. The Posting Coordinator will ensure expired postings are reposted or canceled according to the city's posting policy.

Duties Will Include But Not Be Limited to:

The selected candidate will:

• Review civil service title typical tasks and the vacancy responsibilities to ensure they are aligned with each other to minimize out of title grievances.

If there are issues with job responsibilities and the civil service typical tasks, the Posting Coordinator will facilitate communication between agency recruiters, Classification Unit, and hiring managers to resolve job vacancy issues.

• Manage the HR Job Posting Process agency-wide by assuming oversight responsibility for the timely review, editing, posting and distribution of all job vacancies.
• Serve as the primary point of contact for the Vacancy Posting Process by providing first-line customer service to all DHRLs/Hiring Managers/Assistant Commissioners/Deputy Commissioners.
• Routinely update the agencywide/citywide postings on NYCAPS E-Hire system and LinkedIn.
• Provide support to HR Leadership, the Senior Recruiter and the Senior Director of Recruitment in the research, design and implementation of creative methods to enhance the Vacancy Posting process in acknowledgement of the agency's overarching recruitment goals, missions and objectives.
• Coordinate the timely preparation, processing and distribution of Recruitment and EEO Posting Reports.
• Assist in job fairs and Open Houses
• Manage all the requests through the Service Request Center, including tickets submitted for classifications, Recruitment, postings and in some cases all other units.
• Routinely monitor Hiring Freeze exemptions/Redeployment process
• Develop a respectful, conscientious and effective working relationship with Recruitment Team Members and the HR Civil Service Unit.

Preferred Skills:

• Proofreading, editing, formatting, communication, organizational and interpersonal sills
• Decision-making, time management
• Reliable and ability to work under pressure.
• Knowledge of PATS and NYCAPS Systems.

Why you should work for us:

• Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers! The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.