*This vacancy is only open to 1) current permanent Parks employees serving in the Principal Administrative Associate civil service title or 2) on leave from the title.
*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES* Major Responsibilities
- Under supervision, with some latitude for independent initiative and judgment, assist the Director of Buildings Construction Unit (BCU) with the management of Capital Division design and construction projects.
- Track project schedules from funding inception through design, procurement, construction and close-out. Advise the director of missed milestones for action.
- Diligently monitor Unifier (the division’s project management software) for missed tasks and incomplete information. Promptly notify managers of deficiencies. Prepare Unifier reports as necessary for team, chiefs and borough review.
- Serve as liaison to other internal units including Architecture/Engineering.
- Monitor project funding during all phases. Ensure required action is taken if funding shortfalls are identified.
- Leverage problem solving skills to identify key issues/questions at the beginning of a project.
- Work closely with high-level staff to develop, manage and evaluate high-priority initiatives.
- Initiate and coordinate meetings and conference calls. Prepare necessary meeting materials.
- Collate information into cohesive reports/documents on a regular basis for review and use by Deputy Commissioners and Chiefs.
- Provide general office support including but not limited to scanning, copying, answering phones and other duties.
- Utilize data provided by supervisors and project managers to create and maintain spreadsheets and charts.
- Assist the Chief of Construction and the Director of BCU with other tasks and projects as requested.
Work Location: Olmsted Center, Queens How to Apply: Go to cityjobs.nyc.gov and search for Job ID#
- All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.
*Current Employees please include your ERN on your cover letter and resume.
NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.
nyc.gov/parks MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.
For information about applying for Civil Service Exams go to: Civil Service Exams
- Department of Citywide Administrative Services (nyc.gov)
Minimum Qualifications
- A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
- A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
- Education and/or experience equivalent to "1", "2", or "3" above.
However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
- Bachelor’s degree.
- Two years or more experience working with executive staff.
- Excellent time management, writing, administrative and interpersonal skills.
- Ability to multitask and learn new systems quickly.
- Ability to work independently and as part of a team.
- Excellent interpersonal, customer service and presentation skills.
- Ability to multi-task in a fast-paced environment, prioritize among competing needs and respond quickly to requests for information.
- Experience in project management, procurement, construction or construction-related services, or professional, technical or administrative experience in contract management.
- Proficiency in Microsoft 365 including Teams and OneDrive.
Residency Requirement
Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.