Public Design Commission Coordinator

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES* Major Responsibilities

• Under the direction of the Deputy Chief of Landscape Architecture and Interagency Coordination, serve as the Agency’s main point of contact to the Public Design Commission (PDC). This role is responsible for ensuring the successful approval of 300+ annual design and for facilitating collaborative design policy and special projects with the commission.
• Maintain high-level relationships with staff and commissioners to ensure efficient communication during the review cycle.
• Manage monthly design submissions for all Parks’ units, public/private partners and sister agencies. This requires detailed coordination with in-house project managers and design consultants to ensure that scheduled milestones align, and all materials are complete, accurate and submitted on time.
• Coordinate responses during the review cycle to ensure they are accurate, match the Agency’s standard tone and ensure approval. Keep internal records of all correspondence, interagency status memos and approval certificates and manage project database.
• Represent the agency in person at every monthly PDC meeting along with the Chief of Landscape Architecture.
• Guide and prepare all design teams to succinctly convey proposed designs and provide appropriate responses at public hearings and committee meetings in coordination with the Chief of Landscape Architecture.
• Nominate agency projects and coordinate materials for awarded projects for PDC’s Annual Awards for Excellence in Design.
• Support Design Administration staff including all design review coordination and facilitating In-House and Commissioner reviews as needed. Coach and provide sessions to prepare presenters ahead of design reviews ensuring their level of detail matches the audience level.
• Support administrative duties related to the share Design Resources folder in order to promote a high level of design quality and consistency for in-house projects in coordination with the Director of Landscape Architecture Resources and the Chief of Landscape Architecture.

Work Location: Olmsted Center, Queens How to Apply: Go to cityjobs.nyc.gov and search for Job ID#

• All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

Fees: Hired candidates will be subject to a processing fee between $40.00 to $101.00 based on the salary range of title. Hired candidates who are not currently employed by the City will be subject to a $104.50 background check fee.

nyc.gov/parks MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams

• Department of Citywide Administrative Services (nyc.gov)

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Familiarity with New York City government and Parks & Recreation policies and procedures.
• Degree in landscape architecture, architecture, planning or fine arts.
• Five years of full-time high level experience in design or managing design projects.
• Excellent communication skills, including public speaking, writing, editing and translating between technical and non-technical stakeholders.
• Experience with PowerPoint, Photoshop, InDesign, Word and Excel.
• Strong time management, task prioritization and efficient recordkeeping abilities.
• Strong general management and problem solving skills, including the ability to listen to and motivate others.
• Valid New York State driver license.

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.