Purchasing Officer

Important Note:

Only Candidates Who Have a Permanent Principal

ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE, ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE EXAM NO. 1128 OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE MAY BE CONSIDERED FOR AN INTERIVIEW.

Please Include Your Employee Identification Number

(EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE OR INDICATE YOUR LIST NO.

For Exam

NO.

• NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Purchasing and Contracts serves as the central procurement unit entrusted with overseeing the procurement of goods and services on behalf of the Department of Finance. This office handles the management of the department’s current contract portfolio, including the vital responsibility of ensuring compliance with DOF’s Minority and Woman-Owned Enterprise (M/WBE) program in accordance with the requirements of New York State Law, the New York City Charter, the Administrative Code of the City of New York, and Procurement Policy Board (PPB) Rules.

DOF’s Administration and Planning Division is seeking to hire an experienced, highly motivated Purchasing Officer, to serve in the Office of Purchasing and Contracts (OPC) unit. Reporting to the Director of Purchasing, the Purchasing Officer will be responsible for processing contracts and purchase orders for goods and services, from initiation to registration, utilizing various procurement methods. The selected candidate's duties and responsibilities will include but not be limited to:

• Under general supervision and with considerable latitude for independent initiative, procure goods and services, from receipt of purchase request to registration, while complying with the PPB Rules, Comptroller's Directives, Chapter 13 of the City Charter, Agency requirements, and appropriate guidelines.
• Manage all transactions for the Agency's centralized procurement card (P-Card) account, maintain accurate records, validating transactions against supporting documentation, and ensuring adherence to Citywide P-Card policies and guidelines.
• Perform all activities associated with various procurement methods, including but not limited to M/WBE Small Purchase, Intergovernmental, Subscription – PPB Exempt, Sole Source, Required Method, Small Purchase, Micropurchase, and Direct Orders against DCAS & OTI Master Agreements.
• Draft & review procurement documents to ensure conformity with the Agency requirements and City mandates.
• Interact with the end users on development of procurements and assist in providing general instructions in preparation for requisitions.
• Coordinate with program personnel to ensure that user needs are satisfied in a timely, cost-effective manner, and that technical specifications are in compliance with all applicable regulations.
• Interact with vendors, for negotiation of terms & conditions, pricing, and ensure that procurement documents are clearly understood by vendors/contractors.
• Conduct thorough research relating to Contractor's capability and business integrity by processing responsibility determinations.
• Consult with and advise superiors and program personnel on any problems relating to the procurement of goods and services.
• Ensure compliance with requirements of Minority and Women-owned Business Enterprise Development Program & Citywide Insurance requirements for vendors.
• Liaise with DOF Budget team, DOF Legal team, MOCS, OMB, Law Department, Comptroller's Office, SBS, Minority and Women Owned Business Enterprises Offices as needed to complete agency procurements.
• Analyze existing procurement processes to determine the potential for efficiency improvements.
• Assist with special projects as assigned.

Additional Information: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

Minimum Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above.

However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.

Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Strong knowledge of New York City Charter, the Administrative Code of the City of New York, and Procurement Policy Board Rules.
• Strong familiarity with NYC procurement methods.
• Experience with City's procurements systems, such as PASSPort, FMS, & DMSS.
• Effective, clear, and persuasive oral and written communication skills.
• Strong organizational skills.
• Ability to adapt to a fluid work environment and changing needs and priorities.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.