Senior Administrative Liaison

Hours: Full-Time – 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 The NYC Department of Design and Construction, Division of Infrastructure, is seeking a Senior Administrative Liaison to join the Office of Administrative Services.

Under the supervision of the Division Administrative Officer (DAO), this role will be responsible for the Personnel/Recruitment’s Portfolio for the Division’s Construction Management Unit and will serve as the Division's Staff Development Liaison.

Key Responsibilities: Personnel/Recruitment’s Portfolio Responsible for coordinating the majority of recruitment activities of assigned Job Openings (JO) and other personnel-related activities. This includes:

• Updating and monitoring workflow in SmartRecruiters
• Addressing and maintaining constant communications with interview teams, reviewing applicants resumes, vetting applicants civil service qualifications, and scheduling interviews.
• Drafting Hiring Packets for the DAO review and the Deputy Commissioner approval.
• Maintain tracking logs (Recruitment, Vacancies, PARs, etc.).
• Support job fairs and hiring pools by preparing forms, escorting candidates, and submitting completed hiring packets.
• Maintain electronic personnel files.
• Train and assist supervisors in the use of ePerformance (DCAS's Performance Evaluation and Goals and Objective tracking system) and in the use of SmartRecruiters, the Enterprise-grade AI hiring platform designed for HR and recruiting talent.
• Prepare and track Employee Status Change Forms (ESCF) using the ESCF Tracker.

Staff Development’s Portfolio

• Identify and prioritize staff training needs (e.g., OSHA, Confined Spaces, Excavation, ACI, EEO).
• Collaborate with HRSD’s Senior Training Coordinators to monitor field/safety training compliance and maintenance.
• Review, obtain approval, and submit training applications (Non-Computer Training Course Application (NCTCA), DCAS CTC Application, Computer Training Course Application (CTCA), etc.) for accuracy and prompt processing.
• Submit finalized training rosters and identification documents.
• Promote professional development opportunities and maintain training logs.

Additional Duties

• Coordinate administrative functions in the DAO's absence, such as employee relocation, workstation assignments, and drafting correspondence.

Please note: All candidates must be currently authorized to work full-time in the United States (U.S.). In compliance with Public Law 99-603, candidates are required to present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension, including but not limited to OPT/STEM visas, H-1B visas, F-1 practical training, permanent residence sponsorship, or any proposed change of visa type. DDC does not offer a training program as required by U.S. immigration law and is not hiring temporary employees. Candidates must have proper work authorization when an employment offer is made.

Additionally, educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf.

All applicants, including City Employees: Please go to NYC Government Jobs Explore Careers City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

Please note the following preferred skills for this position:

• High level of confidentiality, discretion, and excellent communication skills.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office.
• Ability to multitask in a fast-paced environment and work effectively with staff at all levels.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.