Senior Citytime Systems Administrator

ONLY DOHMH EMPLOYEES REACHABLE ON THE ADMINISTRATIVE MANAGER CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program Summary: The Division of Finance has a central responsibility and authority for financial management and resource maximization. Finance helps to ensure that programs and administrative operations have the information, analysis, and funding to deliver critical services effectively and meet DOHMH’s objectives. The Bureau of the Controller, Office of Payroll, within the Division of Finance is responsible for processing all time and leave actions for the over 6,000 DOHMH employees and ensuring that the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner (OCME) employees are correctly compensated on a bi-weekly basis.

Position Summary: The selected individual, under the Deputy Controller of Payroll will serve as the primary point of contact within the agency for CityTime related functions for both the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner (OCME), to promote efficiency in the CityTime structure.

Job Duties and Responsibilities:

• The Senior CityTime Systems Administrator is responsible for implementing newly hired employees, creating new approval organizations and new schedules, assigning approvers, assigning newly hired staff to their appropriate orgs and approvers, removing inactive employees, creating new parents and children of the org tree.
• Responsible for the maintenance of the CityTime Organizational chart – cleaning up of misaligned approver/employee assignments.
• Serve as the Administrator liaison between the agency’s program areas, Payroll and the oversight agency
• OPA and must troubleshoot problems where and when necessary to ensure that the system is working as it should. Logs Remedy tickets with OPA and follows up for resolutions. Responds to the ServiceNow tickets timely and ensures that employees are correctly placed in the CityTime respective work units in the organizational tree.
• Handles special assignments and projects given by the Deputy Controller of Payroll.
• These assignments will include but not be limited to – researching contracts due to inquiries from OLR, reviewing unauthorized use of leave balances, using CHRMS reports to assist with auditing of various leave banks, researching systemic issues that result from CityTime updates.
• Responsible for coordinating with the Employee Relations Unit when agency has a blood drive to credit staff with the 3 hours of comp time for valid blood donation.
• Responsible for monitoring the one-year expiration of the blood comp time by running monthly reports to decrement the time for the staff member.
• Running monthly reports to decrement the vaccine comp time to determine yearly expiration.
• Transferring separating staff from their active parent node to the inactive Separation leave status node – for DOHMH and OCME staff.
• Process the leave break down for staff separating from the agency and submitting the inactive date for processing to HR.

Why you should work for us:

• Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers! Commitment to Equity: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Strong interpersonal and communication skills, to develop effective working relationships with partner organizations, agency leadership, agency staff, and oversight agencies.
• Knowledge of the NYC Payroll Systems.
• Problem solving, analytical, and research skills.
• Ability to develop clear and concise reporting of data for agency leadership and external audiences.
• Passion for public health and advancing health equity.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.