Senior Purchasing Coordinator for Forestry

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES* NYC Parks’ mission is to grow, maintain, and program a world-class park system prioritizing equity, access, safety, and nature. The Forestry division aims to protect, restore, care for, and expand New York City Parks, nature and tree canopy to maximize environmental health, community well-being and resilience.

Major Responsibilities

• Under supervision of the Chief of Contracts and Administration for Forestry, with latitude for independent initiative and judgment, perform difficult and responsible work to manage and coordinate all aspects of purchasing for Forestry Teams.
• Directly supervise and train division purchasing staff.
• Manage the division’s Other Than Personal Services (OTPS) budget. Prepare recommendations for the distribution of the annual OTPS budget. Track OTPS budget codes and prepare budget modifications as needed. Track and analyze OTPS spending and trends; submit corresponding weekly reports.
• Work with division purchasing liaisons to coordinate all OTPS purchases, utilizing Unifier, E-requester, Passport and the City’s Financial Management System (FMS). Research and prepare requisitions in accordance with procurement policies and procedures.
• Reach out to vendors for detailed information and price quotes.
• Enter purchase requests into the various procurement systems (e-Requestor, Passport, Punchout, and Office of Citywide Procurement for DCAS Requirements Contracts).
• Coordinate quotes and approvals for credit card purchases; process orders online and by phone as needed; collect Receiving Reports as needed for credit card holders and ensure monthly credit card reports are prepared and submitted on time.
• Ensure that all required Receiving Reports are sent to Central Purchasing as needed.
• Work with Central Purchasing on issues with purchase orders and other requests; contact vendors when there is an issue with items received (or delayed receipt) on purchase orders.
• Assist with compilation of and submission of out-of-city travel requests.
• Assist the Chiefs and Executive Staff with related tasks, high profile projects and special assignments.

Work Location: The Grove, Rego Park, Queens How to Apply: Go to cityjobs.nyc.gov and search for Job ID#

• All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current City Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request. Fees: Hired candidates will be subject to a processing fee between $40.00 to $101.00 based on the salary range of title. Hired candidates who are not currently employed by the City will be subject to a $107.50 background check fee.

nyc.gov/parks MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams

• Department of Citywide Administrative Services (nyc.gov)

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Experience and/or education in procurement, and experience in purchasing and procurement for City of New York preferred.
• Proficiency in computer software including Microsoft Word, Excel and Access.
• Knowledge of E-requester, Passport and the City’s Financial Management System (FMS).
• Excellent interpersonal, customer service and organizational skills.
• Ability to work effectively as part of a team and independently.
• Ability to work occasional evenings and weekends.
• Valid New York State driver license.

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.