Special Events Coordinator

Manhattan Borough President Brad Hoylman-Sigal seeks a Special Events Coordinator to be part of an energetic, collaborative, and innovative team.

Reporting to the Director of Special Events, the Special Events Coordinator will support the planning and execution of a range of special events, including cultural celebrations, public hearings, town halls and large-scale conferences. In coordination with other staff across office units, the Special Events Coordinator will develop and implement effective strategies for outreach, programming and visibility while seeking new and better ways for the office to connect with and deliver for the borough’s diverse neighborhoods, communities and residents.

Specific responsibilities include but are not limited to:

• Assisting with all aspects of executing large scale events, including helping with timelines, budgets, invitations, catering, staffing, vendors, and research and selection of appropriate venues;
• Working with the Director and appropriate staff to ensure quality of event programming and attendance, including venue setup, catering arrangements, guest management, and troubleshooting;
• Supporting logistics, coordination, and press outreach with Communications staff before, during, and after events;
• Collaborating with and identifying new partners to expand MPBO outreach across Manhattan;
• Maintaining organizational documentation related to event planning and post-event evaluation;
• Facilitating and staffing office tabling engagements;
• Assisting with the production of office proclamations and citations, as needed;
• Other projects as assigned.

Email a cover letter and resume in a word or PDF document to: resumes@manhattanbp.nyc.gov with “Special Events Coordinator” in the subject line

Minimum Qualifications

Qualification Requirements

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Preferred Skills

• A baccalaureate degree from an accredited college or university, or equivalent, and at least 2 years of satisfactory, full-time related experience in event planning, political or community organizing, government, nonprofit management, or related fields;
• Working knowledge of Manhattan’s neighborhoods and political landscape.
• Knowledge of Microsoft Office Suite.
• Proficiency in Spanish and/or Chinese.
• Must be detail-oriented, well-organized, an effective communicator (written & oral), a team player;
• Must be able to efficiently prioritize and manage multiple tasks simultaneously and have excellent troubleshooting skills;
• Must have the ability to meet tight deadlines and manage a tight budget efficiently.
• A valid NYS Driver’s License; must be able to drive and deliver or pick up items for events.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.