Unit Chief of Procurement Operations

NOTE: This position is open only to current City of New York employees serving in a permanent Civil Service title of Administrative Procurement Analyst, or Administrative Manager, or Administrative Staff Analyst.

To be considered for this position, PLEASE CLEARLY INDICATE YOUR CURRENT PERMANENT CIVIL SERVICE TITLE on your resume and cover letter.

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management.

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower the Office of the New York City Comptroller to manage and support our employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management.

Under the supervision of the Agency Chief Contracting Officer, the Chief of Procurement Operations will directly supervise and assist staff to ensure that the requisitions within the assigned portfolio are reviewed, approved and processed in a timely manner and that the specifications are current and appropriate.

Responsibilities include but are not limited to the following:

• Serve as a member of the ACCO's supervisory team, supervise direct and indirect reports through clear delegation, defined expectations and regular follow-up to ensure tasks are progressing and completed as required. Work closely with the ACCO to improve overall procurement and purchasing policies, strategies and reporting, including creating standard operating procedures, training guides, and recommending opportunities for staff learning.
• Ensure requests for goods and services are reviewed for a determination on procurement method, to capture all relevant details, and confirm specifications, including (but not limited to) quantity, timing, delivery instructions, invoicing requirements, payment structure, etc.
• Collaborate with Comptroller’s Bureaus to facilitate expeditious review and approval of solicitations and contract awards; Manage and coordinate expedite requests from bureaus and stakeholders escalating to ACCO as necessary, and monitor procurement milestones with vigorous timeframes to meet operational needs.
• Draft and review solicitation documents, covering various methods of procurement, including (but not limited to) micro purchases, direct and task orders, M/WBE small purchases, Request for Proposals (RFP), Negotiated Acquisitions, and intergovernmental purchases; Assist in the development of contract award documents such as contracts, purchase orders, notice to proceed,
• Prepare and obtain ACCO approval on recommendations/determinations of award, contract modifications and renewals. Ensure all relevant documents are accurate, approved and complete for submission for registration, including all related work in the City’s Financial Management System (FMS), OCP, OAISIS, PASSPort, City Record Online (CROL), and other related City and external systems
• Prepare and review Responsibility Determinations and annual Vendor Performance Evaluations in PASSPort.
• Perform other related assignments and special projects as required.

NOTE: This position is open only to current City of New York employees serving in a permanent Civil Service title of Administrative Procurement Analyst, or Administrative Manager, or Administrative Staff Analyst.

To be considered for this position, PLEASE CLEARLY INDICATE YOUR CURRENT PERMANENT CIVIL SERVICE TITLE on your resume and cover letter.

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
• A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Preferred Skills

• Knowledge of NYC Procurement Rules highly preferred, including use of FMS and PASSPort.
• Ability to independently work, manage, and prioritize multiple tasks and projects.
• Excellent interpersonal, communication, and organizational skills (includes Microsoft office Suite proficiency).
• Strong organizational and time management skills.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.