Administrative Assistant 1 (SG-11), Administrative Assistant Trainee 2 (SG-10), Administrative Assistant Trainee 1 (SG-08)(NYHELPS)

The Administrative Assistant 1 will be assigned to the reception desk and will welcome and direct visitors, register guests in the visitor management system, screen telephone calls, schedule meetings, and distribute mail. Additional duties include building management tickets, and other general administrative support for investment and operations staff as needed. The selected candidate will be required to work onsite at the 59 Maiden Lane office, 30th floor, Monday through Friday.

Minimum Qualifications

For appointment to the Administrative Assistant Trainee 1, you must have:

• Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee

2.

For appointment to the Administrative Assistant Trainee 2, you must have:

• One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.

For appointment to an Administrative Assistant 1, you must have:

• Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Competitive Minimum Qualifications

You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 52.6/70.1/70.4 (choose all that apply)) of the Civil Service Law.

Transfer:

For 52.6 and/or 70.1 transfer to an Administrative Assistant 1, salary grade (SG)-11, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-09 or above. SG-06 or above for a Trainee 1, SG-08 or above for a Trainee 2, depending on qualifications.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Traineeship salary information:

The position may be filled at the Administrative Assistant Trainee 1 equated to SG-08 ($42,209), Administrative Assistant Trainee 2 equated to SG-10 ($47,110), or full performance Administrative Assistant 1 SG-11 ($49,841) based on the candidate’s education, experience, and previous state service. Salary is nonnegotiable.

Candidates hired at the trainee level will be advanced to the full performance Administrative Assistant 1 SG-11 following successful completion of the traineeship.