Source: New York State Jobs · Bespree is not the employer.
Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries.
Tracks and coordinates assignments.
Sets up and manages paper and electronic filing systems.
Uses various information technology applications such as email, database, spreadsheets and word processing applications.
Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.
Creates, maintains, and enters information into spreadsheets and databases.
Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
Coordinates conferences, meetings, or special events. Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff.
Completes forms in accordance with agency procedures.
Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.
Locates and attaches appropriate files to incoming correspondence requiring replies.
Composes, types, and distributes meeting notes, correspondence, and reports.
Provides services to customers, such as order placement or account information.
Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.
Searches for information using various sources including the internet.
Manages projects or contributes to committee or team work.
Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.
Orders and distributes supplies.
Creates conference or event materials such as flyers or invitations.
Establishes work procedures or schedules and keeps track of the daily work of clerical staff.
May supervise other clerical staff and provide training and orientation to new staff.
May take meeting minutes, and/or prepare material from dictation.
LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#LI-CH1
The position may be filled at the Administrative Assistant Trainee 1 level equated to SG-8, Administrative Assistant Trainee 2 level equated to SG-10, or full performance Administrative Assistant 1 SG-11, based on education and experience. Candidates hired at the trainee level will be advanced to the full performance level following the successful completion of the traineeship.
Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee
2.
Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.
Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
OR
Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.
70.1 TRANSFER QUALIFICATIONS
Be eligible to transfer via Section 70.1 of Civil Service Law. Candidates must have one year of permanent competitive or 55b/c service in a title SG-9 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND must have completed all required mandatory and elective coursework.** Administrative Assistant Trainee 1: Transfer: Candidates must have one year of permanent competitive or 55 b/c service in a title SG-6 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.** Administrative Assistant Trainee 2: Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-8 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework.** To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm
55 B/C QUALIFICATIONS:
New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.
Source: New York State Jobs · Bespree is not the employer.
Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries.
Tracks and coordinates assignments.
Sets up and manages paper and electronic filing systems.
Uses various information technology applications such as email, database, spreadsheets and word processing applications.
Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.
Creates, maintains, and enters information into spreadsheets and databases.
Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
Coordinates conferences, meetings, or special events. Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff.
Completes forms in accordance with agency procedures.
Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.
Locates and attaches appropriate files to incoming correspondence requiring replies.
Composes, types, and distributes meeting notes, correspondence, and reports.
Provides services to customers, such as order placement or account information.
Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.
Searches for information using various sources including the internet.
Manages projects or contributes to committee or team work.
Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.
Orders and distributes supplies.
Creates conference or event materials such as flyers or invitations.
Establishes work procedures or schedules and keeps track of the daily work of clerical staff.
May supervise other clerical staff and provide training and orientation to new staff.
May take meeting minutes, and/or prepare material from dictation.
LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#LI-CH1
The position may be filled at the Administrative Assistant Trainee 1 level equated to SG-8, Administrative Assistant Trainee 2 level equated to SG-10, or full performance Administrative Assistant 1 SG-11, based on education and experience. Candidates hired at the trainee level will be advanced to the full performance level following the successful completion of the traineeship.
Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee
2.
Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.
Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
OR
Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.
70.1 TRANSFER QUALIFICATIONS
Be eligible to transfer via Section 70.1 of Civil Service Law. Candidates must have one year of permanent competitive or 55b/c service in a title SG-9 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND must have completed all required mandatory and elective coursework.** Administrative Assistant Trainee 1: Transfer: Candidates must have one year of permanent competitive or 55 b/c service in a title SG-6 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.** Administrative Assistant Trainee 2: Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-8 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework.** To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm
55 B/C QUALIFICATIONS:
New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.