Office Assistant 1 (NY HELPS)

State of New York

Location: Syracuse, NY
Compensation: $37,862 - $46,843 / year
Employment type

How to apply

Source: New York State Jobs · Bespree is not the employer.

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Job description

Bureau receptionist, including greeting/screening guests to the office, answering the main telephone line, transferring calls to the appropriate staff, referring callers to the appropriate agencies, and taking complete messages to ensure proper follow-up.
Type correspondence, records, and other written material from various sources in final or draft form using handwritten rough drafts, marked copy, and/or recording or data from various other sources.
Process incoming mail and route appropriately.
Scanning/copying of documents.
Enter data and create files in our database systems.
Establish new files by creating folders and compiling relevant material.
Learn archive system for record retention.
Review work to ensure compliance with office procedures including, but not limited to, layout, spelling, punctuation, and grammar; discuss problems with originator to provide possible solution.
Operate and maintain office machines such as photocopiers, scanners, and the Pitney Bowes mail machine.
Perform other duties as assigned.

Minimum Qualifications

Ny Helps:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Qualifications:

There are no minimum education or experience requirements for this title.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.

Job description

Bureau receptionist, including greeting/screening guests to the office, answering the main telephone line, transferring calls to the appropriate staff, referring callers to the appropriate agencies, and taking complete messages to ensure proper follow-up.
Type correspondence, records, and other written material from various sources in final or draft form using handwritten rough drafts, marked copy, and/or recording or data from various other sources.
Process incoming mail and route appropriately.
Scanning/copying of documents.
Enter data and create files in our database systems.
Establish new files by creating folders and compiling relevant material.
Learn archive system for record retention.
Review work to ensure compliance with office procedures including, but not limited to, layout, spelling, punctuation, and grammar; discuss problems with originator to provide possible solution.
Operate and maintain office machines such as photocopiers, scanners, and the Pitney Bowes mail machine.
Perform other duties as assigned.

Minimum Qualifications

Ny Helps:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-Competitive Qualifications:

There are no minimum education or experience requirements for this title.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.

Job description

Bureau receptionist, including greeting/screening guests to the office, answering the main telephone line, transferring calls to the appropriate staff, referring callers to the appropriate agencies, and taking complete messages to ensure proper follow-up.
Type correspondence, records, and other written material from various sources in final or draft form using handwritten rough drafts, marked copy, and/or recording or data from various other sources.
Process incoming mail and route appropriately.
Scanning/copying of documents.
Enter data and create files in our database systems.
Establish new files by creating folders and compiling relevant material.
Learn archive system for record retention.
Review work to ensure compliance with office procedures including, but not limited to, layout, spelling, punctuation, and grammar; discuss problems with originator to provide possible solution.
Operate and maintain office machines such as photocopiers, scanners, and the Pitney Bowes mail machine.
Perform other duties as assigned.

Minimum Qualifications

Ny Helps:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-Competitive Qualifications:

There are no minimum education or experience requirements for this title.

New York State is an equal opportunity employer. It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation and other terms and conditions of employment without discrimination.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.