Office Assistant 1 (NYHELPS)

The Office Assistant 1 must be able to perform the following functions including but not limited to:

• Communicate effectively via telephone, email, and in-person with internal staff and Department employees.
• Answering main line Human Resources phone calls from Department employees.
• Stamping and sorting incoming mail.
• Preparing and sending retirement packets.
• Sending time and attendance requests to the Business Services Center.
• Reviewing timesheets to determine and ensure the appropriate use of leave codes.
• Ensure hourly timesheets are submitted, approved and processed for bi-weekly payroll
• Assignments and projects as directed by management.
• Ability to work under stringent deadlines
• Use and navigate various computer systems; learn, maintain, and update skills in computer technology.
• Maintain confidentiality of information, exercise good judgement.
• Meet department’s time and attendance rules and regulations.

Minimum Qualifications

The ability to fill this/ these position(s) is subject to DOB guidelines for processing personnel transactions. Note: A budget waiver is not required to fill positions via transfer to lateral or downward level positions within the same Department or to change line items within the same funding source; or to replace employees who have been terminated during their probationary periods. The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations; or, 55b/c eligible.

If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following:

Eligibility for appointment:

a) New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)

b) Employees who are currently serving in the same title are eligible for reassignment without change in title or status;

c) Candidates reachable on the appropriate eligible list for this title and location;

d) Employees eligible for transfer.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Minimum Qualifications:

None

Additional Information

New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check).