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SN

Office Assistant 2, Central Office;

State of New York
Location
Albany, NY
Compensation
$44,650 - $54,773 / year
Employment type

How to apply

Source: New York State Jobs · Bespree is not the employer.

Need a resume for this application?

Tailor your resume for this jobView Administrative Assistant resume example

Job description

The Office of Mental Health (OMH) is recruiting for an Office Assistant 2, G-9, position in the Office of Financial Management, Consolidated Business Office Operations Unit.

The Consolidated Business Office's (CBO) Operations Unit processes invoices/vouchers annually for OMH's Central Office and all of its facilities.

Specific duties may include, but are not limited to, the following:

  • Maintain shared mailboxes in Outlook, by assigning, distributing and filing emails.
  • Create, organize and maintain paper and electronic files including the scanning/faxing and photocopying of documents.
  • Prepare and process vouchering transactions. This requires mathematical calculations and knowledge of the program area, and entry into the Statewide Financial System (SFS).
  • Coordinate and review invoices, vouchers and payment transactions in SFS for OMH facilities.
  • Review all invoices received for accuracy-Verify documentation needed for processing is complete.
  • Operate office machines such as copiers, and computer printers and perform simple maintenance tasks.
  • Accurately key data into various databases, software modules, Excel spreadsheets etc.
  • Perform miscellaneous duties in support of the CBO mission as assigned.

Minimum Qualifications

Non-Competitive HELPS Opportunity: One year of clerical experience.

Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.

Full-time
Date posted
Oct 02, 2026
75 New Scotland Avenue, Albany, NY 12208

How to apply

Source: New York State Jobs · Bespree is not the employer.

Need a resume for this application?

Tailor your resume for this jobView Administrative Assistant resume example

Job description

The Office of Mental Health (OMH) is recruiting for an Office Assistant 2, G-9, position in the Office of Financial Management, Consolidated Business Office Operations Unit.

The Consolidated Business Office's (CBO) Operations Unit processes invoices/vouchers annually for OMH's Central Office and all of its facilities.

Specific duties may include, but are not limited to, the following:

  • Maintain shared mailboxes in Outlook, by assigning, distributing and filing emails.
  • Create, organize and maintain paper and electronic files including the scanning/faxing and photocopying of documents.
  • Prepare and process vouchering transactions. This requires mathematical calculations and knowledge of the program area, and entry into the Statewide Financial System (SFS).
  • Coordinate and review invoices, vouchers and payment transactions in SFS for OMH facilities.
  • Review all invoices received for accuracy-Verify documentation needed for processing is complete.
  • Operate office machines such as copiers, and computer printers and perform simple maintenance tasks.
  • Accurately key data into various databases, software modules, Excel spreadsheets etc.
  • Perform miscellaneous duties in support of the CBO mission as assigned.

Minimum Qualifications

Non-Competitive HELPS Opportunity: One year of clerical experience.

Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

New York State is an equal opportunity employer. It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation and other terms and conditions of employment without discrimination.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.