Date shown in New York time. Confirm application timing on the official posting.
Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to oxfordhr@nysvets.org, with Reference OA2/64312 included in the subject line or by mail to the Veterans Home at Oxford, 4207 State Highway 220, Oxford NY 13830, or by fax to (607) - 843 - 3236. Failure to include the required information may result in your resume not being considered for this position.
Confirm the deadline and all requirements on the official posting before applying.
Source: New York State Jobs · Bespree is not the employer.
The Office Assistant (OA) 2 will assist the Assistant Director of Nursing (ADON) with the review, logging, and entry of Accident/Incident Reports (A&Is) into the Activities of Daily Living Electronic Medical Records (ADL EMR) and logbook on a daily basis, as well as falls tracking and Quality Assurance and Performance Improvement (QAPI) calculations as directed by the ADON. The OA 2 will help update and distribute the Administrator’s Daily Report (ADR) each day. They will assign new Nurse Assessment Coordinators (NACs) in ADL daily. The position involves managing OnShift scheduling, addressing previous issues, reviewing the master schedule, analyzing staffing over a 4-week period, and creating, changing, adding, or subtracting schedules each day. The OA 2 will handle schedule transfers, train new schedulers, implement processes, fill schedule gaps, manage time off requests, maintain Family Medical Leave Act (FMLA) records, oversee the restriction list, monitor mandatory overtime (MOT), manage Census, and oversee the overtime (OT) book. They will supervise Nursing Office Schedulers and assist with daily task monitoring. The role includes preparing documentation for sick doctor evaluations as needed daily. The incumbent will maintain all relevant lists, including seniority, unit assignments, interview tracking, and 4-week staffing. Payroll responsibilities include fixing LATS and submitting weekly agency timecards for payment, as well as assisting payroll and supervisors with processing biweekly timecards. The employee is required to attend neighborhood meetings, take notes, and create minutes daily. They will track employees who are non-compliant with timecard submissions and provide disciplinary notifications as instructed by the ADON/DON. They will assist in coordinating, scribing, and supporting RN/LPN/NAC meetings as needed on a monthly basis. The OA 2 will print and deliver labels to units, maintaining supplies as necessary. They will update documents as requested and manage documentation copies for the Nursing office and units daily. The assistant will conduct Department of Health census calculations annually and log evaluations while working on process improvements weekly or as necessary in coordination with the ADON. They will stock supplies and submit orders 1-2 times per week. The OA 2 will prepare interview packets when needed and monitor Retain Pinnacle Staff surveys for compliance, notifying the DON/ADON of any concerns. The incumbent will provide support to the pharmacy technician in MDC with required clerical tasks.
Reassignment and Transfer Candidates: Current New York State Department of Health employee with permanent or contingent permanent service as an Office Assistant 2, Grade 9; OR current New York State employee with one year or more of permanent or contingent permanent, competitive service in a title eligible to 70.1 transfer to Office Assistant 2, Grade
9.
Promotional Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications: Be a current NYS Department of Health employee with one year of permanent competitive or 55-b/55-c service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher.
If less than three interested and qualified New York State Department of Health employees serving in the direct-line, lower-level title(s) within the agency apply to this opportunity, the agency may make a non-competitive appointment under the NY HELPS program.
Open competitive HELPS qualifications:
One year of clerical experience.
Qualifying titles are available at:
https://www.cs.ny.gov/announarchive/announcements/38-687010.cfm?live=false
Preferred Qualifications: The preferred candidate will be Fluent using Word, Excel, and OnShift (or similar staffing systems) and the ability to multi-task as needed.
The Office Assistant 2 is a grade 9 position and is tasked with oversight of the two grade 8 schedulers.
One contingent permanent or provisional, competitive full-time appointment, or non- competitive full-time appointment via HELPS.
Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
Non-Competitive Promotion: If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health Veterans Home at Oxford and have one year of permanent competitive service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher.
For additional information about NY HELPS Program, please refer to https://www.cs.ny.gov/help/index.cfm
When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate’s favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.
This position is part of the NYS HELPS program. No examination is required.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.Reasonable.Accommodation@health.ny.gov to make a request.
The NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate of the position (beginning of the salary range). Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.
Date shown in New York time. Confirm application timing on the official posting.
Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to oxfordhr@nysvets.org, with Reference OA2/64312 included in the subject line or by mail to the Veterans Home at Oxford, 4207 State Highway 220, Oxford NY 13830, or by fax to (607) - 843 - 3236. Failure to include the required information may result in your resume not being considered for this position.
Confirm the deadline and all requirements on the official posting before applying.
Source: New York State Jobs · Bespree is not the employer.
The Office Assistant (OA) 2 will assist the Assistant Director of Nursing (ADON) with the review, logging, and entry of Accident/Incident Reports (A&Is) into the Activities of Daily Living Electronic Medical Records (ADL EMR) and logbook on a daily basis, as well as falls tracking and Quality Assurance and Performance Improvement (QAPI) calculations as directed by the ADON. The OA 2 will help update and distribute the Administrator’s Daily Report (ADR) each day. They will assign new Nurse Assessment Coordinators (NACs) in ADL daily. The position involves managing OnShift scheduling, addressing previous issues, reviewing the master schedule, analyzing staffing over a 4-week period, and creating, changing, adding, or subtracting schedules each day. The OA 2 will handle schedule transfers, train new schedulers, implement processes, fill schedule gaps, manage time off requests, maintain Family Medical Leave Act (FMLA) records, oversee the restriction list, monitor mandatory overtime (MOT), manage Census, and oversee the overtime (OT) book. They will supervise Nursing Office Schedulers and assist with daily task monitoring. The role includes preparing documentation for sick doctor evaluations as needed daily. The incumbent will maintain all relevant lists, including seniority, unit assignments, interview tracking, and 4-week staffing. Payroll responsibilities include fixing LATS and submitting weekly agency timecards for payment, as well as assisting payroll and supervisors with processing biweekly timecards. The employee is required to attend neighborhood meetings, take notes, and create minutes daily. They will track employees who are non-compliant with timecard submissions and provide disciplinary notifications as instructed by the ADON/DON. They will assist in coordinating, scribing, and supporting RN/LPN/NAC meetings as needed on a monthly basis. The OA 2 will print and deliver labels to units, maintaining supplies as necessary. They will update documents as requested and manage documentation copies for the Nursing office and units daily. The assistant will conduct Department of Health census calculations annually and log evaluations while working on process improvements weekly or as necessary in coordination with the ADON. They will stock supplies and submit orders 1-2 times per week. The OA 2 will prepare interview packets when needed and monitor Retain Pinnacle Staff surveys for compliance, notifying the DON/ADON of any concerns. The incumbent will provide support to the pharmacy technician in MDC with required clerical tasks.
Reassignment and Transfer Candidates: Current New York State Department of Health employee with permanent or contingent permanent service as an Office Assistant 2, Grade 9; OR current New York State employee with one year or more of permanent or contingent permanent, competitive service in a title eligible to 70.1 transfer to Office Assistant 2, Grade
9.
Promotional Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications: Be a current NYS Department of Health employee with one year of permanent competitive or 55-b/55-c service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher.
If less than three interested and qualified New York State Department of Health employees serving in the direct-line, lower-level title(s) within the agency apply to this opportunity, the agency may make a non-competitive appointment under the NY HELPS program.
Open competitive HELPS qualifications:
One year of clerical experience.
Qualifying titles are available at:
https://www.cs.ny.gov/announarchive/announcements/38-687010.cfm?live=false
Preferred Qualifications: The preferred candidate will be Fluent using Word, Excel, and OnShift (or similar staffing systems) and the ability to multi-task as needed.
The Office Assistant 2 is a grade 9 position and is tasked with oversight of the two grade 8 schedulers.
One contingent permanent or provisional, competitive full-time appointment, or non- competitive full-time appointment via HELPS.
Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
Non-Competitive Promotion: If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health Veterans Home at Oxford and have one year of permanent competitive service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher.
For additional information about NY HELPS Program, please refer to https://www.cs.ny.gov/help/index.cfm
When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate’s favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.
This position is part of the NYS HELPS program. No examination is required.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.Reasonable.Accommodation@health.ny.gov to make a request.
The NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate of the position (beginning of the salary range). Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.