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SN

Office Assistant 2 (NY HELPS)

State of New York
Location
Albany, NY
Compensation
$44,560 - $54,773 / year
Employment type

How to apply

Source: New York State Jobs · Bespree is not the employer.

Need a resume for this application?

Tailor your resume for this jobView Administrative Assistant resume example

Job description

This position is located in the Civil Recoveries Bureau

  • Produce a variety of legal work in final form for review by attorneys, including pleadings, motions, affidavits, answers, etc. Documents must be proofread and in proper legal format.
  • Edit legal work.
  • Prioritize work ensuring procedural and filing deadlines are met.
  • Maintain dockets or other filing systems by manual and electronic means.
  • Maintain and organize the contents of office files, including litigation case files.
  • Perform general office duties as assigned, such as opening mail, sorting mail, opening new files, scheduling meetings, typing letters and memos, photocopying, and answering phones.
  • Make travel arrangements, including reservations, for attorneys and prepare Travel Authorization Requests. Prepare and submit travel vouchers.
  • Perform interest calculations using Quattro Pro.
  • Answer and make routine calls for the Unit.
  • Track files being placed into archives, create inventory records for archived files, and make requests to retrieve archived files.
  • Perform other duties as assigned.

Minimum Qualifications

Ny Helps:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Qualifications:

One year of clerical experience.

Other Ways to Qualify:

Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within the time frames and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.

Full-time
Date posted
Oct 05, 2026
Albany, NY 12224

How to apply

Source: New York State Jobs · Bespree is not the employer.

Need a resume for this application?

Tailor your resume for this jobView Administrative Assistant resume example

Job description

This position is located in the Civil Recoveries Bureau

  • Produce a variety of legal work in final form for review by attorneys, including pleadings, motions, affidavits, answers, etc. Documents must be proofread and in proper legal format.
  • Edit legal work.
  • Prioritize work ensuring procedural and filing deadlines are met.
  • Maintain dockets or other filing systems by manual and electronic means.
  • Maintain and organize the contents of office files, including litigation case files.
  • Perform general office duties as assigned, such as opening mail, sorting mail, opening new files, scheduling meetings, typing letters and memos, photocopying, and answering phones.
  • Make travel arrangements, including reservations, for attorneys and prepare Travel Authorization Requests. Prepare and submit travel vouchers.
  • Perform interest calculations using Quattro Pro.
  • Answer and make routine calls for the Unit.
  • Track files being placed into archives, create inventory records for archived files, and make requests to retrieve archived files.
  • Perform other duties as assigned.

Minimum Qualifications

Ny Helps:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Qualifications:

One year of clerical experience.

Other Ways to Qualify:

Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within the time frames and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources.

New York State is an equal opportunity employer. It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation and other terms and conditions of employment without discrimination.

About employer

New York State agencies, departments, and public authorities provide services across healthcare, engineering, administration, public safety, the trades, and other areas.