Office Assistant 2 Stores/Mail - VID 226224

Duties include but are not limited to:

• Receive warehouse deliveries.
• Plan and assign daily workload per facility’s Warehouse Supervisor;
• Assist with the receipt, storage, inventory, and distribution of materials, with a primary focus of serialized equipment.
• Assist with coordinating and scheduling all warehouse appointments with tenant agencies.
• Assist with retrieving and delivering products for tenant agencies at offsite locations.
• Maintain accountability of warehouse items utilizing the inventory system.
• Perform support and clerical work such as process written requests, schedule orders, prepare documents, and other related office activities.
• Ensure proper preparation and submission of Bills of Lading.
• Maintain records and perform routine preventative maintenance checks and services.
• Proficiently utilize Microsoft Excel, Word, Outlook, and various program specific applications.
• Operate Material Handling Equipment.
• Perform oversight of tenant agency distribution operation.
• Evaluate the quality, quantity, and timeliness of work.
• Perform a full range of supervisory responsibilities.
• Perform other duties as assigned.

Operational Needs:

• Possession and maintenance of a valid Driver’s License issued by the New York State Department of Motor Vehicle is required. Operation of a motor vehicle will be required.
• Ability to bend, lift, climb and to stand and walk for long periods of time.
• Ability to lift a minimum of 70 pounds.
• Flexibility to work in environments of fluctuating temperatures including limited periods outside, year-round.
• May be required to respond to warehouse emergencies 24 hours a day, 7 days a week.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

OR

Helps

Promotional Qualifications: One year of permanent service as an Office Assistant 1 Stores/Mail.

OR

Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Note:

In Order to Award the Proper Credit for Work

EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES.

If Any of This Experience Is Less Than Full

TIME, YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.